Procurement Officer

SUMMARY:
An upmarket safari lodge is in need of a PROCUREMENT OFFICER responsible for sourcing, purchasing, and managing all goods and supplies required for the lodge’s operations.

POSITION INFO:
This luxury five-star safari lodge offers an elevated hospitality experience that combines refined service, exceptional dining, and immersive bush experiences in a high-end, fast-paced environment. They are seeking a diligent, detail-oriented procurement professional who can manage supplier relationships, control costs, and ensure seamless inventory and compliance standards to support world-class operations.

Candidate Responsibilities:

• Identify, evaluate, and negotiate with suppliers to secure the best quality products at competitive prices.
• Maintain strong relationships with suppliers and monitor their performance in terms of quality, delivery, and service.
• Ensure timely procurement of goods in line with operational needs and budget constraints.
• Obtain and review quotations, purchase orders, and contracts to ensure compliance with lodge policies.
• Oversee the receipt, storage, and issuing of all goods to ensure proper stock levels.
• Maintain accurate inventory records, conduct regular stock counts, and reconcile discrepancies.
• Implement stock rotation (FIFO/FEFO) and monitor expiry dates to minimize wastage.
• Ensure stores are clean, organized, and secure to prevent damage or pilferage.
• Monitor expenditure against budget and identify opportunities for cost savings.
• Generate regular reports on stock levels, procurement activities, and supplier performance.
• Work with the Finance Manager to forecast procurement needs and support budget planning.
• Ensure procurement and stores operations comply with lodge policies, food safety regulations (HACCP), and South African legislation.
• Monitor supplier compliance with quality, safety, and contractual obligations.
• Maintain documentation and records for audits and regulatory inspections.
• Coordinate with all lodge departments, including kitchen, housekeeping, and maintenance, to understand supply needs.
• Supervise stores or procurement staff and provide guidance where necessary.
• Resolve stock or supply-related issues proactively to support seamless operations.

• Strong negotiation, supplier management, and procurement skills.
• Excellent organizational and time management abilities.
• Analytical skills for cost control and inventory analysis.
• Knowledge of inventory management systems and procurement software.
• Understanding of HACCP, safety, and South African regulations related to procurement and storage.
• Effective communication and interpersonal skills.
• Integrity, confidentiality, and attention to detail.