Procurement and Inter-Branch Stock Coordinator - Roodekop, Germiston

SUMMARY:
Procurement and Inter-Branch Stock Coordinator

POSITION INFO:
Qualification Matric \/ Senior Certificate Relevant qualification Requirements Valid drivers license At least two years' experience in purchasing, stock control, order processing or a similar role. Experience using an ERP, purchasing or inventory management system. Working knowledge of Microsoft Excel and Outlook. Understanding of purchase orders, stock transfers and supporting documentation. Experience using SYSPRO. Advanced Microsoft Excel skills. Experience in a manufacturing, warehouse or multi-branch environment. A qualification in procurement, logistics or supply chain management. Experience purchasing factory materials and consumables. Strong planning, organisation and follow-up skills. Accuracy in data capture, quantities and documentation. Clear communication with suppliers and internal teams. Ability to prioritise competing factory and branch requirements. Practical problem-solving skills and attention to detail. Accountability and sound judgement when handling company purchases and stock. Duties Factory Procurement Obtain quotations and compare supplier pricing, quality, availability and delivery lead times. Prepare and process purchase orders in line with approved requirements and purchasing procedures. Order materials, components, consumables and other supplies required by the factory. Follow up on outstanding orders and communicate shortages or delivery delays. Liaise with production and stores to understand requirements and prioritise urgent purchases. Resolve supplier delivery discrepancies, incorrect items and returns. Maintain accurate purchasing records and assist with purchase order, delivery note and invoice queries. Inter-Branch Stock Orders Plan and coordinate branch stock replenishment. Receive, check and process IBT stock orders for all branches. Confirm stock availability and coordinate fulfilment with stores, production and dispatch. Follow up on outstanding transfers and back orders. Keep branches informed of stock shortages, expected availability and delivery progress. Ensure that transfer documentation and system entries are accurate and complete. Investigate transfer discrepancies and coordinate their resolution with the relevant teams. Flag recurring shortages and unusual stock requests for review. Coordination and Reporting Maintain up-to-date records of outstanding purchase orders and branch transfers. Report supply delays, urgent requirements and stock issues to management. Work closely with suppliers, branches, production, stores, dispatch and finance. Follow company approval procedures and stock control processes. Accurate and timely processing of purchase orders and IBTs. Consistent follow-up on outstanding orders and transfers. Prompt communication of shortages and delivery delays. Accurate purchasing and stock transfer records.