Professional Executive Assistant

SUMMARY:
Are you advanced in PowerPoint, managing PowerPoint decks for high level presentations, multitasking effectively in a Corporate environment while supporting working Corporate Management Executives?

Our International Client based in the southern suburbs requires a professional EA who is highly organized, deadline driven and a resourceful individual who can add value whilst assisting Senior Company Executive professionals.

POSITION INFO:
REQUIREMENTS

• Grade 12 essential; a Tertiary Qualification in Business Administration and/or a PA Diploma preferred.
• A minimum of 5 years proven work experience in an Executive EA/PA position supporting several Directors.
• Advanced PowerPoint skills ESSENTIAL, must be able to manage PowerPoint decks and produce high quality advanced presentations
• Proven track record of managing high profile company events.
• Able to multi-task, prioritize work & meet tight deadlines.
• Possessing excellent communication skills; proficient in both written & spoken English.
• Attention to detail, well-organized, courteous, conscientious, resourceful and proactive with sense of urgency in completing tasks.
• Self-motivated with a high level of integrity.
• Excellent interpersonal, communication, presentation, negotiation and reporting skills.
• Flexible working attitude, team player and able to work under a minimum supervision.
• A good deal of common sense, etiquette and an ability to think on one’s feet.
• Advanced computer literacy (MS Office, Excel, PowerPoint).
• Proven budget management skills an advantage.
• Professional telephone manner, use of discretion and confidentiality
• Proven ability to work under pressure.

• Provide a full range of personal and executive secretarial support to the Directors
• Full management of Directors electronic diaries, organising meetings, assessing priority of appointments and reallocation as necessary.
• Manage Directors travel arrangements (including visas/accommodation) occasionally extending to teams if necessary.
• Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director or behalf of the Director, or other staff as appropriate.
• Maintain Directors office systems, including data management and filing.
• Maintain records of Directors contacts.
• Completing travel and expense reports for the Directors.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist Director in researching and following up with action on matters which fall within the Directors responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, advanced excel reports and advanced Powerpoint presentations for the Directors.
• Organise meetings/conferences and ensure that Directors are well prepared. Preparing agendas, pre-meeting briefings, meeting papers and taking minutes.
• Provide extensive event management support from start to finish, from venue allocation, event plan & concepts, budget management, handling logistics, branding & comms, programe delivery and event debriefing sessions.
• Managing business-critical projects
• Any other duties as may reasonably be required by the Directors.