Project Administrator – Mining

SUMMARY:
Project Administrator – Mining
One of our clients in the mining industry is seeking an experienced Project Administrator to provide dedicated administrative and coordination support to the Mine Manager at a mining operation based in Balfour, Mpumalanga.
This is a full-time, site-based position suited to a highly organised and detail-oriented Project Administrator who has previous experience working directly within a mining environment. The successful candidate will be responsible for providing comprehensive administrative, reporting, document control and coordination support to the Mine Manager and the broader mining/project team. The role requires someone who is comfortable working in a fast-paced operational environment and understands the administrative requirements, processes and standards associated with mining projects.

POSITION INFO:
Minimum Requirements: A relevant qualification in Project Administration, Business Administration, Office Administration, Project Management or a related field . Minimum of 5 years ' Project Administration experience within the mining industry. Previous experience providing administrative support to a Mine Manager, Mining Manager, Project Manager, Engineering Manager or senior mining management is highly advantageous. Proven experience working on a mine site or within a mining operation . Strong understanding of mining project administration, reporting and document management. Experience with project documentation, meeting coordination, action registers and reporting. Strong Microsoft Office skills, particularly Excel. Experience working with mining\/project management systems. Must be comfortable working full-time on-site in Balfour, Mpumalanga . Important: Candidates must have direct mining Project Administration experience . General administration, construction administration or office administration experience without mining exposure will not be considered. Roles & Responsibilities: Project & Mine Manager Administration Provide comprehensive administrative support to the Mine Manager. Manage the Mine Manager's diary, meetings, appointments and site commitments. Coordinate internal and external meetings, including preparation of agendas and supporting documentation. Prepare meeting minutes, action lists and follow up on outstanding actions. Coordinate communication between the Mine Manager, project teams, contractors, consultants and other stakeholders. Maintain confidentiality of sensitive operational and commercial information. Mining Project Administration Provide day-to-day administrative support to mining projects and operational activities. Maintain project registers, trackers, schedules and administrative records. Assist with monitoring project milestones, deliverables and outstanding actions. Maintain accurate project documentation and ensure information is readily accessible. Assist with project reporting and compilation of management reports. Track project-related correspondence, approvals and outstanding documentation. Assist with the preparation and distribution of project documentation. Document Control & Reporting Maintain structured electronic and hard-copy filing systems. Ensure project and operational documents are correctly filed, version-controlled and distributed. Compile weekly and monthly reports for the Mine Manager and management team. Maintain registers for correspondence, actions, submissions, approvals and project deliverables. Assist with preparing presentations, spreadsheets and management reports. Ensure documentation is accurate, current and available for audits or management review. Contractor & Stakeholder Coordination Assist with contractor and supplier administration. Maintain contractor documentation and relevant project records. Coordinate meetings and communication with contractors, consultants and service providers. Follow up on outstanding documentation, submissions and actions. Assist with tracking contractor deliverables and project-related requirements. Procurement & Financial Administration Assist with purchase requisitions, purchase orders and procurement documentation. Maintain procurement trackers and follow up on outstanding orders. Assist with invoice and supporting-document administration. Maintain records relating to project expenditure and commitments. Assist with budget and cost-reporting administration where required. Compliance & Site Administration Support the Mine Manager with administrative requirements relating to mining compliance and site procedures. Maintain records required for internal and external audits. Assist with ensuring project documentation complies with company standards and procedures. Coordinate required submissions and supporting documentation. Maintain accurate records relating to site activities, meetings and project requirements. Closing Date: Submissions for this vacancy will close on  7 October 2026 , however, you will still have the opportunity to submit your CV for this position until  30 October 2026 . Please Note: Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we do our utmost best to respond to each applicant. However, should your application be successful, we will be in direct contact with you. If you do not hear from us within two weeks of submission, please consider your application unsuccessful. We will, however, keep your details on our database for future opportunities. PoPI Act: Marvel Placement Consultants adhere to the provisions of the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.”