Project Administrator

SUMMARY:
About the role

The Project Administrator will form part of the Program management function and work closely with the Programme Managers, Technical Project Managers and clients where the incumbent will play a central role in supporting the team in successful project delivery.

Ensuring mechanisms and processes are in place and adhered to in order to support programme performance in the context of time, cost and quality. As well as the scheduling and co-ordination on/off boarding of resources on projects, coordinating workshops and associated communications between the program, clients and third parties etc.

High professional standards are required as the work includes managing confidential information, adhering to POPIA and other regulatory requirements.
 
The ability to interact confidently with a wide range of stakeholders and managing own and conflicting priorities is important along with a track record of working in a customer facing role in complex Build/Civils or IT/Networks/Infrastructure environments.

POSITION INFO:
Key Responsibilities

• Continuously develop/maintain knowledge of company internal processes, systems, role players etc in order to ensure effective functioning of the program environment
• Continuously develop/maintain knowledge of and adhere to customer policies, processes, systems, role players etc in order to maintain performance criteria per contractual agreement
• Take ownership of the support tasks required on all projects from start to finish
• Maintaining a professional working relationship with customers at all times which reflects well on self, the team and the company
• Ensuring tasks are completed based on priorities and within required project timelines to support the conclusion of project delivery per agreed timelines
• Compiling daily/weekly/monthly reports as required by management, including minutes of meetings and preparing and maintaining project performance data and the coordinating and distribution of project documentation, reports etc as required
• Working with various other departments, sub-contractors and vendors to confirm resources required for projects e.g PO’s, materials issues, stock fixes etc, are concluded

• Minimum 8-10 years formal work experience
• 3-5 years working in a project administration role with a minimum of 2-3 years working in a Build/civils or IT/Network/Infrastructure company
• Good understanding of processes followed in a project environment
• Good Financial Acumen e.g understanding of creditors, invoices and credit notes, stock movement impacts etc
• Excellent skills in Microsoft applications such as Excel and Outlook, specifically strong Excel skills to level of charts, pivots, using formulas.
• Highly organised and able to juggle a variety of different tasks, with different priorities at any one time

• Matric, with a Diploma or degree as an added advantage
• Preference will be given to candidates with some form of Project Management training