Project Administrator

SUMMARY:
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POSITION INFO:

We are seeking a detail-oriented and highly organised Project Administrator with at least 2 years of experience in project and programme support. The ideal candidate will provide administrative and coordination support to project managers and workstream leads, maintain key project documentation, assist with reporting and governance activities, coordinate meetings, track actions, and ensure documentation is accurately managed and securely stored. Strong proficiency in Microsoft Office, MS Teams, and SharePoint is essential, along with excellent organisational, communication, and multitasking skills. 

What you'll do:

• Provide administrative and coordination support to the Programme Manager and Workstream Leads
• May be required to manage small projects or individual workstreams within a broader programme
• Maintain key programme documentation including plans, RAID logs (Risks, Assumptions, Issues & Dependencies), and governance materials
• Support preparation of programme reports, status updates, and presentations for governance forums
• Schedule and coordinate meetings, including logistical arrangements (venues, conferencing, etc.)
• Take minutes and track actions from programme governance forums and key meetings
• Maintain the programme SharePoint/MS Teams site and document filing structures
• Assist with collating, quality checking, and securely storing programme documentation
• Support programme budget tracking and reporting
• Follow PMO policies, processes, and quality standards as defined by the PMO Capability team

Your Expertise:

• 2+ years’ experience in supporting programmes and/or managing small projects
• Proficiency with Microsoft Office (Word, Excel, PowerPoint), MS Teams, and SharePoint
• Strong organisational and communication skills
• Ability to work under pressure and adapt to changing priorities

Qualifications:

• Matric/Grade 12
• Relevant qualifications (e.g. PMP, PgMP, PRINCE2, MSP); Agile delivery experience is advantageous