Project Administrator

SUMMARY:
Project Administrator

POSITION INFO:
Project Administrator - Telecommunications Contract Type: Fixed-term contract Contract Period: Until 31 March 2027, with the possibility of extension Location: Cape Town Hourly Rate: R50 400.00 Role Purpose The Project Administrator will provide administrative and coordination support to the Project Manager and delivery teams within a telecommunications environment. The role will ensure that project documentation, meetings, reporting, schedules, risks, issues and actions are accurately maintained and communicated. Minimum Requirements Diploma or degree in Project Management, Business Administration, Information Technology or a related field. A minimum of 3-4 years' experience in project administration or project coordination. Previous experience working within the telecommunications, ICT, mobile, fibre or technology sector is essential. Experience supporting complex projects involving multiple teams, vendors and stakeholders. Strong proficiency in Microsoft Excel, PowerPoint, Word, Outlook and Teams. Experience using project tools such as Jira, Confluence, SharePoint or MS Project. Understanding of project governance, risk management, change control and delivery reporting. Experience working in Agile, Waterfall or hybrid delivery environments. Key Responsibilities Provide day-to-day administrative support to the Project Manager and project team. Schedule project meetings, prepare agendas and coordinate attendance. Record and distribute minutes, decisions and action items. Maintain project plans, trackers, schedules and milestone updates. Monitor outstanding actions and follow up with responsible stakeholders. Maintain risk, issue, dependency, decision and change-control registers. Compile weekly and monthly project status reports. Coordinate documentation required for governance forums and SteerCo meetings. Maintain an organised project repository and ensure version control. Support resource planning, timesheet tracking and financial administration. Assist with purchase orders, invoices, project expenditure and budget tracking where required. Coordinate activities across business, technical, vendor and telecommunications teams. Support testing, deployment and implementation readiness activities. Assist with tracking defects, change requests and project deliverables. Escalate overdue actions, risks and delivery concerns to the Project Manager. Ensure compliance with project governance standards and reporting requirements.