Project Administrator (36 Months Fixed-term Contract)

SUMMARY:
The purpose of this position is to perform general project administrative support functions to ensure the smooth running of  programme within the department.

POSITION INFO:
JOB DESCRIPTION

• Assist in compiling and maintaining mandatory project documentation (e.g. information relating to the project charter, business case, project plan, change request) to ensure project compliance in terms of the Programme Management Office (PMO) standards and procedures.
• Collate and manage project information and reports to ensure that relevant stakeholders are adequately informed of the project status.
• Liaise with various stakeholders (internal and external) throughout the project life cycle to maintain effective communication on all matters relating to the project.
• Update and maintain the project schedule, highlighting deviations to ensure that project timelines are adhered to, and allow for planning adjustments.
• Maintain a project repository to ensure project information is accessible to all stakeholders and available for audit purposes.
• Schedule meetings, consolidate information for meetings, maintain and disseminate minutes, and ensure that actions are followed up as per the minutes.
• Record, update and maintain lessons learnt, risks, issues and action logs, in order to allow the management of project risks by the project manager.
• Contain and follow up on project activities in the absence of the project manager to ensure project continuity.
• Maintain the financial spreadsheet to keep track of payments, including liaising with vendors and the department’s financial management section to ensure the timely payment of invoices. Job requirements

• An Advanced Diploma in Project Management or an equivalent qualification.
• A minimum of two to five years’ experience in a project administration environment; and
• A solid knowledge of project management disciplines with an emphasis on project administration.

• Work effectively in a small and specialised team.
• Work in an unstructured environment that requires flexibility and adaptability.
• Work independently without constant supervision.