Project Administrator / Office Manager

SUMMARY:
Project Administrator / Office Manager
Boksburg
R30 000.00 CTC per month

POSITION INFO:
Minimum requirements:

• Matric
• Financial Administration qualification will be advantageous
• Experience working with ERP systems is essential
• Syspro experience will be advantageous
• Minimum 3 years’ experience in an administrative role
• Strong attention to detail and ability to work independently
• Professional, reliable, and well-presented
• Excellent communication and interpersonal skills
  

  Key Responsibilities

  General Administration

  • Provide general administrative support
  • Take and distribute meeting minutes
  • Arrange travel bookings and logistics
  • Maintain sales filing systems and documentation
  • Assist sales staff with customer proposals, presentations, and reports
  • Prepare manuals, copies, scans, and presentation materials
  • Coordinate office cleaning, repairs, and maintenance.
  • Oversee company vehicle fleet maintenance, servicing, and repairs
  • Assist with project administration, audits, and HSE documentation

  Purchasing

  • Manage office purchases including stationery, groceries, and cleaning supplies
  • Process and track non-stock purchase orders in line with authorization procedures
  • Liaise with suppliers and follow up on invoices

  Reception Duties

  • Manage incoming calls, messages, and visitor reception
  • Coordinate entertainment and hospitality arrangements
  • Handle incoming and outgoing correspondence

  Job Costing & Debtors

  • Process field service reports and generate sales orders
  • Ensure customer orders align with quotations and sales orders
  • Conduct job costing and reconcile with WIP reports
  • Follow up on open jobs and outstanding purchase orders
  • Assist with debtors’ queries and payment follow-ups.
  • Conduct customer courtesy calls and maintain customer feedback
  • Work on Ariba and related systems

  Health & Safety

  • Support compliance with company health and safety policies
  • Report hazards, incidents, and unsafe conditions promptly
  • Ensure adherence to PPE and workplace safety requirements
  • Assist with incident investigations and corrective actions
  • Attend and support scheduled safety meetings and audits