Project Administrator

SUMMARY:
A leading player in the aviation and geophysics sector, based in Pretoria, is seeking a highly organised and proactive Project Administrator to support the Operations Director in driving smooth and efficient day-to-day operations. The successful candidate must be highly proficient in Excel, have exposure to African operations or environments, and demonstrate a strong, hands-on “go-getter” attitude with the flexibility and willingness to work extended hours when required to support operational demands.

POSITION INFO:
Key Responsibilities Managing a busy and dynamic diary, coordinating appointments and prioritising schedules Scheduling meetings, preparing invitations, and ensuring all logistics are in place Assisting with travel arrangements and coordinating end-to-end travel logistics where required Preparing professional correspondence, reports, documents, and presentations Taking accurate meeting minutes and tracking follow-up actions to completion Supporting communication between internal teams and external stakeholders Assisting with and, where required, leading project administration and operational coordination activities Coordinating project tracking, monitoring actions, and ensuring delivery of key outputs Maintaining well-organised records, filing systems, and documentation Providing general secretarial and business administrative support to the Operations Director Assisting with ad hoc tasks to support the Operations Director and broader operational team as needed Requirements: 3-5 years' experience in an administrative, executive assistant, or project coordination role within a project-based or operational environment Strong written and verbal communication skills Excellent organisational and time-management abilities, with the capacity to manage competing priorities Proven experience managing complex diaries and coordinating meetings A professional, discreet, and approachable manner Strong attention to detail and accuracy in all outputs Sound judgement, initiative, and the ability to work independently with minimal supervision Please apply directly, by clicking on the apply button or visit for more exciting opportunities. If you have not had any response in one week, please consider your application unsuccessful. Your CV will be kept on file for any further suitable positions.