Project Manager - Villages and Property Development

SUMMARY:
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POSITION INFO:

Position Overview

Our clients’ foundation is seeking a Project Manager to oversee and coordinate multiple property development, refurbishment, and renovation projects across their retirement villages located in Cape Town, Pretoria, and Harare.

This role requires a highly organised and experienced individual capable of managing multiple concurrent projects, ensuring that renovations, refurbishments, and development initiatives are delivered on time, within budget, and to the required quality standards.

The Project Manager will lead the full project lifecycle, including:

• Project planning
• Preparation of scope of works
• Contractor procurement and tender processes
• RFQs and quotations
• Contractor management
• Project delivery and sign-off

The position requires regular travel between village locations and close coordination with:

• Executive team
• Maintenance Managers and Site Supervisors
• Village management committees
• Contractors and suppliers

Experience within life-right retirement village environments will be considered a strong advantage due to the specialized operational and regulatory considerations involved.

Key Responsibilities

1. Multi-Site Project Management

• To manage and oversee renovation and development projects across the villages:
  • Plan and manage multiple renovation and development projects across the villages
  • Travel regularly between Cape Town, Pretoria, and Harare to oversee project execution
  • Develop project timelines and schedules
  • Monitor project progress and address delays or operational challenges
  • Ensure projects are delivered within approved budgets
  • Coordinate with Maintenance Managers and Site Supervisors to ensure work is executed correctly
  • Conduct regular project site inspections
  • Provide progress reports to the Executive team

2. Scope of Works and Project Planning

• To ensure projects are clearly defined and structured before work begins:
  • Prepare detailed scope of works for renovation and development projects
  • Develop project plans and schedules
  • Define project deliverables and milestones
  • Coordinate technical requirements with contractors and consultants
  • Ensure project specifications align with operational standards
  • Identify project risks and mitigation strategies

3. Tendering, RFQs and Contractor Procurement

• To manage the procurement process for contractors and suppliers:
  • Prepare and issue RFQs (Requests for Quotations)
  • Prepare tender documentation for larger projects
  • Obtain and evaluate contractor quotes
  • Compare contractor proposals and recommend appointments
  • Negotiate pricing and contract terms where required
  • Ensure procurement follows governance and financial policies
  • Maintain a database of approved contractors and suppliers

4. Contractor and Project Delivery Management

• To ensure contractors perform work according to agreed standards:
  • Appoint and manage contractors for project delivery
  • Monitor contractor performance and project progress
  • Conduct site inspections to verify work quality
  • Ensure contractors meet agreed project deadlines
  • Address project issues and resolve contractor disputes where necessary
  • Ensure contractors comply with safety and operational requirements within the villages

5. Budget Management and Cost Control

• To manage project budgets and ensure cost efficiency:
  • Prepare project cost estimates
  • Monitor project spending against approved budgets
  • Identify opportunities for cost savings
  • Review contractor invoices before submission for payment
  • Ensure financial documentation supports payment approvals
  • Coordinate with the administrator and finance team regarding project payments

6. Health and Safety Compliance

• To ensure project sites comply with safety and regulatory requirements:
  • Ensure contractors follow safety procedures on project sites
  • Conduct safety inspections during project implementation
  • Ensure work areas remain safe for residents and staff
  • Ensure contractors comply with local building and safety regulations
  • Report safety incidents and ensure corrective actions are implemented

7. Stakeholder Communication

• To maintain effective communication with stakeholders involved in projects:
  • Provide project updates to leadership
  • Coordinate with village management committees
  • Communicate project progress and timelines to relevant stakeholders
  • Address concerns raised by residents regarding project work
  • Ensure project activities cause minimal disruption to village operations

Qualifications and Experience

• Required:
  • Proven experience in property development, construction management, or renovation project management
  • Experience managing multiple projects simultaneously
  • Strong knowledge of tendering, RFQs, procurement processes, and contractor management
  • Strong budgeting and cost control skills
  • Ability to travel regularly between Cape Town, Pretoria, and Harare
  • Strong organisational and leadership skills
• Preferred:
  • Experience working within retirement villages or life-right developments
  • Knowledge of life-right housing schemes

Reporting Structure

• Reports to:
  • The Foundations COO and CEO
• Works closely with:
  • Maintenance Manager - Property Development
  • Foreman/Site Supervisors
  • Administrator
  • Finance Department and CFO
  • Contractors and Consultants
  • Village Management Committees