Project Operations Coordinator

SUMMARY:
Are you a proactive self-starter with the ability to manage administration and provide continuous support across multiple off-site construction projects?

Our international client, with offices based in Cape Town, is seeking a highly organised professional who can take full ownership of the day-to-day coordination of projects, ensuring they are delivered on time, within budget, and to exceptional quality standards.

With at least three years’ experience in project management, and hands-on exposure to renovation or construction projects, you will be well-positioned to succeed in this role and add immediate value to a fast-paced, results-driven environment.

POSITION INFO:
REQUIREMENTS

• 3+ years’ experience in project management / coordination
• Hands-on exposure to renovation or construction projects (direct or adjacent experience)
• Bachelor’s degree or equivalent professional qualifications
• Strong understanding of renovation workflows, contractors, and compliance requirements
• High proficiency with systems and tools; experience with monday.com or similar platforms preferred
• Excellent organisational skills and attention to detail, particularly when auditing progress and reports
• Strong decision-making ability with confidence to take ownership and accountability
• Highly tech-savvy with a mindset for scalable solutions
• Comfortable operating in a fast-changing, high-growth start-up environment
• Exceptional prioritisation and time management skills
• Hybrid working, 2 days a week from our Cape Town office

• Project Delivery & Programme Ownership
• Consistently deliver projects on time, within budget, and to a high standard of quality.
• Develop, manage, and take full ownership of detailed project timelines, ensuring clear visibility of build durations, dependencies, and critical milestones
• Receive and interpret design briefs and scopes from designers, proactively clarifying queries and resolving any ambiguities at an early stage
• Maintain full oversight of the project pipeline, including contractor capacity, upcoming start dates, and potential programme risks
• Take day-to-day ownership of the transformation calendar, ensuring alignment with the key objective of calendar activation within 24 hours of the photoshoot
• Appoint suitable contractors for each project based on expertise, availability, past performance, and specific project requirements
• Build and maintain strong, trusted relationships with contractors on site (this is a remote role where effective relationship management is essential).
• Monitor and coordinate daily on-site progress, ensuring work is delivered according to scope, quality standards, and agreed timelines
• Oversee quality assurance through milestone inspections, remote verification processes, and third-party checks where necessary
• Procure materials in accordance with approved design handovers and project schedules
• Collaborate closely with Finance to ensure adequate cash flow for the timely procurement of materials
• Coordinate material deliveries to site, confirming completeness and resolving any shortages or damages promptly
• Track contractor progress against agreed milestones and liaise with Finance to facilitate staged payment releases
• Manage mid-project variations by assessing impacts on time, cost, and scope, while ensuring clear approval and communication processes are followed.