Project and Events Coordinator

SUMMARY:
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POSITION INFO:

Are you passionate about making waves in the events and project management scene? Do you thrive on creating seamless experiences and want to collaborate with a team dedicated to excellence? Look no further! Our client, a leading organization with a global presence and millions of supporters worldwide, is seeking a dynamic Project and Events Coordinator to join their team. In this role, you'll be at the heart of their mission to create exceptional experiences and forge connections worldwide.

Responsibilities:

Recruitment

• Identify suitable advertising channels and the creation of job advertisements
• Manage training day logistics (attendees, venues, technical requirements, lunch, printing)

Administration

• Prepare files for monthly imports of donations
• Generate S18A certificates for eligible donations
• Identify income from individual giving donors

Human Resources

• Manage contracting processes with fundraisers
• Ensure fundraisers have relevant company policies and manage fundraiser leave days

Field Operations

• Monitor collateral of fundraisers
• Visit the team at least once a week
• Assist in moving stand set as necessary
• Manage site relationships and manage pool car bookings

Travel

• Plan travel details (transportation, accommodation, allowances, airlines) and ensure traveler compliance with policy
• Manage booking processes for travel and external excursions

Invoices and Finance

• Handle supplier, Sales Manager, and Fundraiser invoices
• Raise purchase orders
• Manage supplier relationships and handle cash sale/donor invoicing

Event Management

• Assist with event management for donors
• Manage face-to-face fundraising events
• Handle event administration (payments, supplier documentation) and source venues
• Manage RSVP list and manage catering, sound, and other supplier aspects

Miscellaneous

• Source gifts and assist with supplier vetting
• Manage bulk SMS communications

Requirements:

• ND/B Degree (Marketing/Business Management/Social Science) or similar.
• 5 years of Administration and Project/Event Management experience.
• Expertise in Microsoft Excel.
• Strong administrative and project/event management skills.
• Good planning and organizing abilities.
• High EQ and problem-solving skills.
• Team player with an energetic, passionate, and self-confident attitude.
• Strong personal values and a genuine motivation for making a positive impact.
• Self-aware, self-motivated, and open to feedback and coaching.
• Ability to influence others through compelling conversations and good interpersonal skills.
• Able to manage conflicting deadlines with attention to detail and resilience with high energy levels.

If you're ready to channel your passion for making a difference into meaningful action and be part of a dedicated team working towards a brighter future, send your CV to or or apply directly.

Please note: We will only contact those that are shortlisted.