Projects Administrator

Recruiter:

West Coast Personnel

Job Ref:

CPT000917/WN

Date posted:

Tuesday, February 17, 2026

Location:

Johannesburg, South Africa

SUMMARY:
Projects Administrator
Location: Johannesburg
Reporting to: Cape Town Branch Manager
Industry: Power & Network Infrastructure (Telecoms / Data Centre / Mission-Critical Environments)
My client delivers integrated power and infrastructure solutions to data centres, telecom operators, fibre networks and other strategic environments. Solutions include:

UPS systems
Generators
Battery banks
DC rectifiers
PDUs
Smart monitoring systems
Electrical distribution boards
HVAC and fire protection systems

The company is currently executing a national rollout of containerised power solutions. These container builds incorporate complete telecom-grade backup power infrastructure, including electrical, fire suppression and air-conditioning systems.

POSITION INFO:
Role Overview
The Projects Administrator will provide structured administrative and coordination support across multiple container deployment projects nationwide.
The role is Johannesburg-based but reports directly to the Cape Town Branch Manager. The client is based in Stellenbosch, and weekly online project coordination meetings are held to track progress, milestones and deliverables.
This role requires a proactive, detail-driven individual who understands structured project environments and is comfortable working with technical teams, suppliers and client stakeholders.
Key Responsibilities

Project Administration & Tracking

Maintain project trackers and progress schedules
Compile and update project status reports
Coordinate timelines with internal teams and contractors
Track deliverables and follow up on outstanding actions
Prepare and distribute meeting minutes and action lists

Documentation & Compliance Control

Maintain project filing systems (electronic and structured folders)
Manage document registers (drawings, specifications, test sheets, certifications)
Compile handover packs and compliance documentation
Track safety files, compliance certificates and QA documentation
Ensure version control and accurate record keeping

Procurement & Inventory Support

Process and track delivery notes
Assist with procurement documentation and purchase order tracking
Monitor supplier lead times and delivery schedules
Track inventory related to container builds
Maintain asset and serial number registers where required

Client & Stakeholder Coordination

Attend weekly online client coordination meetings
Provide structured project updates
Liaise between Johannesburg operations and Cape Town management
Follow up on client requests and action items

Financial & Administrative Support

Assist with project cost tracking
Support invoice processing and documentation flow
Maintain structured reporting systems
Provide general administrative support to the project team

Minimum Requirements

Relevant tertiary qualification (Project Management, Supply Chain, Business Administration or similar)
3–5 years’ experience in project administration or project coordination
Experience working in engineering, infrastructure, electrical or technical environments
Strong proficiency in Microsoft Excel and general Microsoft Office
Experience managing structured project documentation

Advantageous

Exposure to telecom infrastructure or power systems
Experience in compliance documentation and safety file compilation
Understanding of procurement workflows
Experience working in multi-site or national rollout projects

Key Competencies

Strong organisational ability
High attention to detail
Structured and methodical approach
Clear written and verbal communication
Confident in online client meetings
Ability to manage multiple projects simultaneously
Proactive follow-up and action tracking

Ideal Candidate Profile
This role suits a disciplined, detail-oriented project administrator who is comfortable working within technically complex environments. The successful candidate will understand the importance of compliance documentation, structured reporting, procurement coordination and timeline management in engineering-driven projects.

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