Receptionist & Facilities Support Assistant

Recruiter:

The Recruiters

Job Ref:

NB140426-4247

Date posted:

Tuesday, April 14, 2026

Location:

Pretoria, South Africa

Salary:

R192 000 per annum

SUMMARY:
Receptionist & Facilities Support Assistant

POSITION INFO:

Receptionist & Facilities Support Assistant

Role Overview

This is a dual-role position combining front-of-house reception duties with facilities and operational support. The successful candidate will ensure that visitors and tenants receive excellent service, while also assisting with the day-to-day running of the centre’s security, maintenance, and administrative operations.

Key Responsibilities

Reception & Administration

Act as the first point of contact for visitors, tenants, and clients.
Answer, screen, and forward calls and emails in a professional manner.
Manage reception area, boardroom bookings, and meeting preparations.
Check emails daily and forward leads to the relevant staff member.
Prepare invoices (25th of each month – EBS) and month-end billing.
Load tenant recoveries and assist with municipal water and electricity readings.
Monitor office supplies including printer paper and ink; run printing reports.
Support general administrative tasks such as filing, correspondence, and reports.

Operational Support

Security: Confirm daily presence of all guards (InsideOut Guard, Village Guard, Car Guards).
Facilities:
- Switch on boardroom lights and TVs.
- Check Wi-Fi connection and CCTV cameras.
- Play background music in designated areas.
- Open umbrellas in outdoor areas.
- Ensure boardrooms are neat and equipped with necessary cables and passwords.
Property Management:
- Check Property24 daily.
- Upload and update listings every Tuesday & Thursday.
- Confirm trading hours of locked tenant units.

Maintenance & Safety Checks

Review and update the maintenance list.
Conduct regular stock takes.
Water reception plants.
Test perimeter fencing and security systems.
Inspect fire detection system and fire suppression equipment.
Check air conditioning units and arrange servicing as needed.
Test generator weekly (10 minutes), record service intervals, and capture diesel usage with photos.
Monitor service drains and report issues.
Oversee Dolomite Risk compliance.

Financial & Compliance Support

Assist with diesel and utility recovery calculations.
Ensure timely payment processing (e.g., EBS).
Support data purchase requests for mobile devices.
Run and classify biometrics reports.

Remuneration Package- R16,000 cost to company. Interested candidates to kindly send your updated CV and current/previous remuneration details to

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