Senior Administrative Officer

SUMMARY:
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POSITION INFO:

A well-established and reputable organisation within the built environment consulting sector is seeking a highly organised and proactive Senior Administrative Officer to provide executive-level support to the Chief Executive Officer (CEO) and Chief Financial Officer (CFO).

This role is ideal for a seasoned administrative professional who thrives in a fast-paced environment and can manage both high-level executive support and office operations with precision and discretion.

Key Responsibilities

Executive & Secretarial Support

• Provide comprehensive administrative and secretarial support to the CEO and CFO

• Coordinate meetings, conferences, and leadership sessions (Board, EXCO, MANCO, AGM, etc.)

• Prepare meeting packs, agendas, and take accurate minutes

• Manage executive calendars, communications, and travel arrangements

• Draft, edit, and format correspondence, reports, and presentations

• Screen incoming communication and prioritise action items

Office Management (Bryanston Office)

• Oversee day-to-day office operations, maintenance, and facilities management

• Manage office supplies, equipment, and service providers

• Supervise office staff including receptionist, driver, and cleaner

• Coordinate refreshments and logistics for meetings

• Manage company vehicle usage, parking allocations, and access control

• Handle petty cash management and reconciliation

• Maintain document management and archiving systems

Governance & Compliance

• Support governance processes including board documentation and reporting

• Assist with B-BBEE audit processes (Ownership element)

• Coordinate share-related administration and maintain shareholder records

• Assist with risk register updates and company secretarial matters

• Ensure compliance with internal quality systems (ISO9001:2015 and BMS)

Marketing & Communication

• Coordinate internal communications and contribute to company newsletters

• Liaise with stakeholders to gather content for internal publications

• Support social media activity and external communication initiatives

General

• Participate in special projects and ad hoc tasks as required

• Continuously develop skills through training and professional development

Minimum Requirements

• Secretarial / Office Management Diploma or equivalent

• Minimum 5 years’ relevant experience, preferably within a consulting or professional services environment

• Proven experience supporting senior executives

• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

• Experience in office management and staff supervision

• Exposure to governance or company secretarial processes (advantageous)

Key Competencies

• Exceptional organisational and time management skills

• Strong attention to detail and accuracy

• Excellent written and verbal communication skills

• Ability to manage multiple priorities and work under pressure

• High level of discretion and confidentiality

• Strong interpersonal skills with the ability to engage across all levels

• Ability to work independently and collaboratively

Why Apply?

• Opportunity to work closely with executive leadership

• Exposure to strategic governance and operational processes

• Dynamic and professional working environment

• Broad role offering both strategic and operational involvement