Regional Business Administrator

SUMMARY:
Are you an operational wizard with a passion for keeping an office running like clockwork? We are looking for a dynamic Office Coordinator & Regional Business Administrator to be the heartbeat of our client's local office!
In this multi-faceted role, you will act as the key anchor for local operations—fueling employee productivity, driving a positive workplace culture, and seamless business processes across multiple departments.

POSITION INFO:
Duties will include, but are not limited to: Office Administration Ensure the office is fully stocked with required supplies, including stationery, IT equipment, groceries, utilities, and general consumables. Coordinate office cleaning, maintenance, and repairs, ensuring a safe, professional, and well-maintained workspace. Act as the primary liaison with the landlord and building management, escalating and resolving office-related issues. Maintain office décor and layout to reflect the company's culture and present a professional environment. Finance & Expense Administration Support employees with expense claim submissions and manage local petty cash processes. Assist with coordinating office-related payables, invoices, and vendor documentation. Support Finance with follow-up on client accounts receivable when required, ensuring accurate tracking and communication. Travel & Visa Administration Coordinate travel bookings for staff visiting the local office. Arrange domestic and international travel for regional employees, including flights, accommodation, and ground transport. Assist employees with visa documentation and supporting materials in line with travel requirements. Marketing & Event Administration Support the planning, coordination, and delivery of local events, webinars, and in-person activities. Manage invite lists, attendee communications, confirmations, and follow-ups. Collect and consolidate post-event feedback to assess attendee satisfaction and event effectiveness. HR & People Administration (Regional) Maintain accurate employee records in the company's HRMS (PeopleHR), including onboarding, role changes, and offboarding. Support regional HR processes such as absence tracking, documentation updates, and employee data maintenance. Act as a first point of contact for basic HR administrative queries, escalating to Global HR where appropriate. Ensure local HR practices align with the company's policies and regional employment requirements. Culture, Engagement & Social Activities Drive a positive, inclusive, and caring office culture that reflects the company's values. Assist with organising social activities, team events, and year-end functions. Gather employee feedback and provide input to management on initiatives that enhance engagement and make the company a great place to work. Stakeholder & Cross-Functional Coordination Arrange printing and preparation of training materials and internal documentation as required. Work closely with Finance, HR, Marketing, and regional leadership to ensure smooth operational alignment. Communicate clearly with employees, vendors, and partners to support efficient execution of administrative activities. Requirements: Relevant qualification in business administration, office operations, HR administration, or equivalent professional experience in a fast-paced business environment. Experience using HR management systems (e.g., PeopleHR or similar HRMS platforms). Strong administrative and organisational skills across office, finance, and travel coordination. Familiarity with expense management, invoice handling, and basic financial administration. Event coordination and logistical planning experience. Proficiency with standard office tools (Microsoft 365, calendars, document management). Ability to manage multiple priorities and deadlines effectively Highly organised with strong attention to detail Strong interpersonal and communication skills Adaptable and comfortable in a dynamic, growing organisation High level of discretion and professionalism Ownership mentality with a willingness to go beyond core tasks Collaborative and culturally aware