Regional Retail Finance Manager

SUMMARY:
-

POSITION INFO:

The Regional Finance Manager is a critical leadership role responsible for the overall financial and administration operations of multiple stores in the East Rand region.

Key Performance Areas

Manage finance and admin teams 

• Plan and Organise resources:
  • Co-ordinate & facilitate team conflict resolution/relationship
  • Coach learners e. store administrators, assistant RFM, Junior Store Administrators, Managers, Assistant Managers, roving admins
  • Coordinate with Store Manager: staff leave; off days and training days 
  • Administer discipline and performance management of staff
  • Supervises activities of administrators and Junior Store Administrators by doing evaluations on admin duties
  • Responsible for training and development of Roving/Administrators, Junior Administrators and Assistant RFM
  • Responsible to ensure a multiskilled Administration function in region, including succession planning
  • Drive change management amongst own team through innovation and technology
  • General HR duties

Audit policies/procedures

• Audit existing policies and procedures
  • Revise and improve policies in conjunction with stakeholders

Financial Reporting

• Oversee the full Financial Reporting functions at stores in the region
  • Prepare budget file on excel with input from Store Managers, Regional Managers and Store Administrators
  • Track all expenses: Controllable and non-controllable expenses through consistent and accurate monitoring and review of income statements
  • Responsible for integrity of sustainability reporting information as required
  • Monthly Financial reviews held with the Store Managers, Regional Manager, Store Administrators
  • Prepare and Interpret Financial Reports (Prepare Income Statements & Respond to Balance sheet queries)
  • Provide feedback to Stores and Regional Managers on financial reports

Administration

• Ensure all financial information is filed and readily available 
• Check all payroll information is accurately and timeously submitted and initiates corrections
• Responsible for Asset Management in the region, including registers, budget, approvals and depreciation
• Assist with customer related queries (payments, bank queries)
• Ensure resolution of internal queries (debtor/creditor/general ledger/cashbook/HR/IT)
• Reconciling of travel claims 
• Submit and follow up on Insurance claims, allocating excesses and follow up on third party recovery claims
• Oversee the administrator trainee program

Internal Audit

• Preparation and overall responsibility for year-end audit process and reporting

General Finance

• Cashbook, debtors, creditors, general ledger

Annual stocktake

• Plays important role in stock takes through assisting the regions co-ordination and attending a stores stock take

Experience, Skills & Qualifications

• BCom degree or similar
• 3 - 5 years of retail administration and finance admin management in a multi site environment
• Advanced Excel
• Transferrable software skills e.g. SAGE X3
• In depth daily financial acumen including VAT
• Labour legislation knowledge
• Experience investigating financial irregularities and conducting disciplinary procedures.

This role will suit a financial manager that is operationally minded, who is a hands on manager, understanding all the elements of the function. Someone who seeks to understand the unique requirements of each of the stores in the region. The role will require someone with a driver's licence and their own vehicle for business travel between stores in the region.