Registration Specialist - Herbicides

SUMMARY:

An established international manufacturer of specialised agrochemicals is seeking a Registration Specialist to manage routine activities, including studying and compiling scientific and legal documents to ensure that products within the Herbicide, IVM, and Adjuvant portfolios comply with governmental regulations. Collaborate closely with the Product Development Lead for Herbicides, Seed Treatment, Fumigants, Adjuvants on new project developments to ensure that all regulatory requirements are fully met, supporting biological development in line with submission timelines and forecasted regulatory project budgets.

POSITION INFO:

Minimum requirements for the role:

• Must have a B. Sc. degree; A post-graduate qualification in Agriculture, Microbiology or Chemical sciences is preferred
• Minimum 2-3 years’ regulatory experience in individual or team orientated projects in a science-based environment
• Project Management or team supervision experience would be an advantage
• Detail orientated and analytical is key to meet the high level of accuracy required for regulatory compliance
• Self-motivated and persistent individual with a high level of creativity to work towards fact-based problem solving
• Good sense of time-management and prioritization skills to support diverse projects running in parallel
• Integrity and a professional approach to work

• Maintaining the Herbicide portfolio under regulatory and legislative compliance within the geographic region under scope, i.e., South Africa (ZA).
• Ensuring registration of new products and maintaining registrations of existing products within assigned portfolio(s) within ZA.
• Preparing, collecting, evaluating (for accuracy and integrity), organizing, collating, and maintaining scientific, legal, and regulatory information/data in a variety of formats, including electronic databases and physical files, related to the portfolio of products.
• Ensuring that associated project regulatory expenses are paid on time and in full, in collaboration with the R&D Administration Officer.
• Reporting regularly (daily, weekly, monthly) on the status of products or projects and providing responses to questions/queries/correspondence to internal (management, other departments) and external stakeholders (headquarters, regulatory authorities) related to the portfolio.
• Working in partnership and providing guidance to cross-functional teams such as Technical Product Development, Marketing, and R&D PMO on regulatory requirements and the associated costs for submission of new business cases.
• Liaising with Formulation Development for in-house product development and sample requirements for regulatory studies.
• Ensuring that suppliers of formulations and active ingredients meet the needs of ZA regulatory requirements.
• Scheduling and managing portfolio-related product renewals on an annual basis.
• Compiling SDSs for new products and maintaining updates for existing products.
• Keeping up to date with changes in regulatory legislation and guidelines and informing relevant internal and external stakeholders.
• Ensuring that quality standards are met and submissions meet strict deadlines.
• Supporting ad hoc requests relating to regulatory functions and related company initiatives.
• Supporting other regulatory portfolios, new portfolios, and new product categories (hybrid products) based on company needs, seasonal workload, and company financial necessity.
• Promoting teamwork, communication, and fostering a knowledge-sharing culture.
• Being actively involved in all regulatory EDER (Early Detection, Early Resolution) activities, including sudden changes in legislation such as implementation of GHS or CMR molecule phase-outs, and providing early warning to the business on regulatory trends, decisions, and possible impact.
• Being responsible for the compilation of high-quality dossiers and/or submissions.
• Creating, modifying, and maintaining operating procedures and processes pertaining to specific portfolios, with agreement from the Sub-regional Regulatory Head.
• Escalating all delays to the Sub-regional Regulatory Head and Regional Regulatory Head.
• Drafting and maintaining GHS-compliant labels for new product registration submissions as well as amendments to existing products.
• Liaising with the Supply Chain Label Coordinator on printing labels for newly registered products.
• Providing supporting data for uploading and updating global artwork management systems, e.g., Karomi, and local marketing platforms such as the company Website and Agri-Intel.
• Courier documents to and from the ACT 36 offices and confirm receipt and collection of documents, while communicating feedback from ACT 36 to the manager in a timely manner.
• Ensuring that all contracts and agreements are maintained for product portfolio registrations.
• Maintaining physical and virtual files, trackers, Gantt charts, and providing timely information for monthly, quarterly, or other stakeholder/management updates.
• Maintaining confidentiality of all sensitive information.