Secretary: Supply Chain Management (12 Month Contract

Recruiter:

Kamo Placements

Job Ref:

JHB000929/L

Date posted:

Thursday, June 2, 2022

Location:

Pretoria, South Africa

Salary:

Annually

JOB SUMMARY:
To render a secretarial support service to a Senior Manager(s)

JOB DESCRIPTION:

JOB DESCRIPTION
Provides a secretarial/ receptionist support service to the manager. this will, inter alia, entail the following:

Receives telephone calls and refers the calls to the correct role players if not meant for the relevant manager
Records appointments and events in the diary of the manager
Types documents for the manager and other staff within the unit on a word processor
operates office equipment like fax machines and photocopiers

Provides a clerical support service to the manager. This will entail, inter alia, the following:

Liaises with travel agencies to make travel arrangements. Checks the arrangements when the relevant documents are received.
Arranges meetings and events for the manager and the staff in the Unit. Identifies venues, invites role players, organises refreshments and sets up schedules for meetings and events
Processes the travel and subsistence claims for the unit
Processes all invoices that emanate from the activities of the work of the manager
records basic minutes of the meetings of the manager where required

Remains up to date with regard to prescripts/ policies and procedures applicable to her/ his work terrain to ensure efficient and effective support to the manager. This would, inter alia, entail the following:

Studies the relevant Public Services and Departmental prescripts/ policies and other documents to ensure that the application thereof is understood properly
Remains abreast with the procedures and processes that apply in the office of the manager

JOB REQUIREMENTS

Grade 12 with typing as subject or any other training course/ qualification that will enable the person to perform the work satisfactorily
Language skills and the ability to communicate well with people at different levels and from different backgrounds
Good telephone etiquette
Computer Literacy
Basic written communication skills

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Secretary: Supply Chain Management (12 Month Contract

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