Secretary: Supply Chain Management (12 Month Contract

 

Recruiter:

Kamo Placements

Job Ref:

JHB000929/L

Date posted:

Thursday, June 2, 2022

Location:

Pretoria, South Africa

Salary:

Annually


JOB SUMMARY:
To render a secretarial support service to a Senior Manager(s)

JOB DESCRIPTION:

JOB DESCRIPTION
Provides a secretarial/ receptionist support service to the manager. this will, inter alia, entail the following:
  • Receives telephone calls and refers the calls to the correct role players if not meant for the relevant manager
  • Records appointments and events in the diary of the manager
  • Types documents for the manager and other staff within the unit on a word processor
  • operates office equipment like fax machines and photocopiers

Provides a clerical support service to the manager. This will entail, inter alia, the following:
  • Liaises with travel agencies to make travel arrangements. Checks the arrangements when the relevant documents are received.
  • Arranges meetings and events for the manager and the staff in the Unit. Identifies venues, invites role players, organises refreshments and sets up schedules for meetings and events
  • Processes the travel and subsistence claims for the unit
  • Processes all invoices that emanate from the activities of the work of the manager
  • records basic minutes of the meetings of the manager where required

Remains up to date with regard to prescripts/ policies and procedures applicable to her/ his work terrain to ensure efficient and effective support to the manager. This would, inter alia, entail the following:
  • Studies the relevant Public Services and Departmental prescripts/ policies and other documents to ensure that the application thereof is understood properly
  • Remains abreast with the procedures and processes that apply in the office of the manager

JOB REQUIREMENTS
  • Grade 12 with typing as subject or any other training course/ qualification that will enable the person to perform the work satisfactorily
  • Language skills and the ability to communicate well with people at different levels and from different backgrounds
  • Good telephone etiquette
  • Computer Literacy
  • Basic written communication skills

 

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