Senior Administrator

SUMMARY:
An exciting opportunity has become available within Naidu Consulting (Pty) Ltd


SENIOR ADMINISTRATOR

Are you an organised, detail-driven professional with a passion for civil engineering project delivery? We are seeking a high-performing Senior Administrator to join our dynamic Bridges and Buildings Division and play a critical role in supporting major infrastructure projects.


Personal Development and Attributes

• Follows through and delivers results despite obstacles.
• Identifies, analyses, organises and solves problems and issues in a timely and effective manner.
• Delivers required business results; sets and achieves goals, and consistently complies with quality standards.
• Optimises use of time to ensure maximum output and delivery, as per required timeframes.
• Works within a team structure.
• Works well under pressure with high degree of attention to detail.

• Prepares, formats and proof reads technical reports and documents.
• Takes minutes at meetings and distributes thereof.
• Compiles tenders and ensures documentation is certified timeously as and when required
• Compiles, submits and tracks invoices to clients as and when required.
• Processes external supplier’s invoices as and when required.
• Delivers and collects documents.
• Handles all divisional correspondence.
• Files all documentation in accordance with Quality Management System.
• Orders, monitors and distributes stationery for the Executives.
• Makes travel arrangements for the Executives.
• Maintains Technical Executive’s diaries.
• Captures Technical Executives timesheets on Proman.
• Organises catering and sets up meetings for the executives and liaises with HR for budgets.
• Formulates PowerPoint presentations.

• Provides support and assists with work overflow as needed by the management team.
• Vision system administration
• Supervises junior administrators

• Collates and submits supplier database applications.
• Liaises with Head Office and Business Unit Manager to arrange briefing attendance.
• Downloads necessary tender documents and updates tender calendar.
• Compiles tenders, ensuring correct and timeously submission – updates tender results.
• Manages tender correspondence in line with internal and external guidelines.
• Accurately inputs tender milestone dates into the Tender Tracker system.
• Assists in the management of data related to the tendering process.

• Collates invoices for client within the defined deadline of the 5th of the month.
• Follows up on debtors in terms of 45/60 days in liaison with Divisional Manager.
• Follows up on submission of creditors invoices to be received monthly, with constant follow up.
• Maintains project pipeline plan in terms of recovery of debtors and management of outstanding invoices to be processed.
• Adheres to the policy rules as set in the HR-PO-Travel Policy when booking accommodation, flights, etc.

• Monitoring progress of all SANRAL WA’s for the Division.
• Monitoring monthly PPP Revenue Fee claim.
• Recording deviations to monthly PPP Revenue Fee claim.
• Tracking recovery of negative deviations.
• Fortnightly monitoring of debtors exceeding 30 days.
• SANRAL IT IS Reporting
• Preparation of tier 2 procurement documentation and tender evaluation reports.
• Adhoc project management assistance on various projects.
• Administration support to the Divisonal Technical Executive

• Office Administration Qualification (Advantageous)
• Compliant with MS Office Suite on an advanced level
• 8 – 10 years’ plus experience in a corporate environment

POSITION INFO:
Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act. Correspondence will only be conducted with shortlisted candidates. Should you not hear from us within four weeks, please consider your application unsuccessful.

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