Senior Administrator-Logistics

SUMMARY:
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POSITION INFO:

THE INCUMBENTS’ PRIMARY DUTIES WILL BE TO:

General: (but not limited to the following)

REQUIREMENTS:

• Administer enquiries from technical sales and customers.
• Ensures feedback is given regarding enquiries / tasks to the team and customers once done.
• Processing the enquires to quotation stage and sending the quotes to reps and the customer.
• Ability to formulate / generate quotations, sales and purchase orders in sage evolution.
• Ability to record and track all quotes and orders.
• Processing of orders to manufacturing and supplies.
• Serve as a general support and or liaison between customers and sales representative when the team is on the road.
• Ensures regular cycle counts and monitoring of consumable stock levels and propose adjustments if necessary.
• Ensures the tracking of all orders, manufacturing, buyouts and quotes.
• To ensure that the tracker is always up to date with ETA, delivery notes & Invoicing.
• Ability to do local and international purchasing.
• Request quotations from suppliers for purchases both local and international.
• Process all company purchase orders for manufacturing and customer orders both locally and

Internationally.

• Generate and or processes documentation for the collection of all delivered goods.
• Support manufacturing factory with orders and small tools as and when required.
• Generate job cards for all the manufacturing orders and ensures that it is issued it to the manufacturing Manager.
• Ensures invoicing of all processed orders and delivery to customers.
• Generate monthly statements for all customers.
• Communicate and consult with shipping couriers for our international and local collections.
• Manage all freight forwarders – Imports (Air and Ocean)
• Manage all freight forwarders – Exports (Air and Ocean)
• Arrange transportation for importing and exporting deliveries as well as locally.
• Tracking shipments and keeping shipping report updated weekly.
• Ensures that all required shipping documentation are in order before it goes to finance.
• Follow up on all deliveries and ensuring timeous delivery and ETA availability.
• Monitoring inventory levels at the 3d Party depots and ensures stock levels are not depleted in our Stores.
• Ensures 3rd party documentation are collected and in order before it goes to Finance.
• Effective Time management Skills.
• Physically capable of performing primary duties
• Ability to work in a diverse and dynamic environment
• Planning and prioritizing activities
• Good communication and interpersonal skills at all levels
• Ability to present data effectively
• Understanding of Health and Safety practices
• Ability to work on own initiative
• Able to work as part of a team
• Ensures company compliance locally and internationally.

EXPERIENCE & EDUCATION:

Grade 12

Administration Qualification

Computer literate

3 or more years’ experience in finance / logistics / administration

EXPERIENCE & EDUCATION THAT WOULD BE HIGHLY ADVANTAGEOUS:

Previous experience in logistics important and exports administration

National Diploma / B-TECH / Degree in logistics

Previous Financial Experience in generating invoices and quotations / buying

OTHER

Perform all such duties in relation to the business of the company as may from time to time be vested in or required.

Adhere to all Policies and Procedures.