Senior Bookkeeper / Accounts Manager

SUMMARY:
A well-established small to medium business in Roodekop is seeking a Senior Accounts / Bookkeeper to take full responsibility for the accounting and financial administration function up to Trial Balance.
 
This role requires a detail-oriented and disciplined professional who can independently manage the full bookkeeping function up to Trial Balance, oversee debtors and creditors, process payroll, VAT and ensure full statutory compliance within a small to medium environment.
 
The successful candidate must be hands-on, able to work independently, and take full ownership of the company’s financial processes.

POSITION INFO:
Duties and Responsibilities

1. Debtors Management

• Full debtors function including invoicing
• Maintaining and updating debtor schedules
• Following up on outstanding accounts
• Preparing letters for overdue accounts (including 120+ days)
• Reconciling debtor accounts

2. Creditors Management

• Supervising the Creditors function handled by Creditors staff
• Preparing and submitting EFT payments (Standard Bank Business Banking)
• Managing overseas payments (5–6 suppliers per month), including advance payments and required documentation
• Submitting supporting documentation to the bank when required

3. Cashbook & Banking

• Full cashbook processing
• Bank reconciliations (including multiple and foreign currency accounts)
• Managing COD payments and inter-account transfers
• Overseeing Call Account transactions
• Handling overseas payments
• Preparing and submitting BOP forms

4. Payroll & Wages

• Processing monthly salaries and weekly wages (Pastel Payroll)
• PAYE calculations and submissions
• Medical aid and other payroll-related deductions
• Staff loan administration

5. VAT, Tax & Statutory Compliance

• VAT calculations, reconciliations, and submissions
• PAYE submissions
• Tax payments and overall compliance
• Managing SARS correspondence
• Applying for and maintaining Letters of Good Standing (SARS & WCA)
• Completing and submitting Stats SA returns

6. General Ledger & Journals

• Posting monthly journals and correcting entries
• Managing accruals (including audit preparation)
• Maintaining VAT control accounts
• Preparing and balancing general ledger accounts
• Ensuring all supporting schedules remain up to date

7. Monthly Reporting

• Preparing Trial Balance
• Printing and reviewing Income Statement and Balance Sheet
• Providing detailed transaction audit trails
• Ensuring accounts are balanced and submitted within deadlines

8. Year-End & Audit Preparation

• Preparing schedules for auditors
• Managing accruals and supporting documentation
• Assisting with Annual Financial Statement preparation

9. Additional Administrative Duties

• Managing insurance updates
• Fleet and vehicle cost control
• Stock control oversight
• Filing and document management
• Expense sheet processing
• Handling overseas and advance payment documentation

Minimum Requirements

• Relevant accounting qualification
• Minimum 10+ years’ bookkeeping/ Accounting experience
• Experience within a small-to-medium sized business environment
• Ability to work independently up to Trial Balance
• Strong knowledge of VAT, PAYE, and statutory submissions
• Payroll experience (essential)
• Proficient in Pastel Accounting & Pastel Payroll
• Strong MS Excel skills
• Excellent attention to detail and organisational skills