Senior Facilities Manager

SUMMARY:
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POSITION INFO:

Company Overview

We are a leading property management and development organization with a strong presence in the commercial real estate sector. Our focus is on delivering innovative property solutions and exceptional service to clients and stakeholders. We pride ourselves on professionalism, integrity, and creating value through strategic facilities management and operational excellence.

Purpose of the Role

The Senior Facilities Manager is responsible for effective planning, management, and monitoring of all aspects related to facilities management for the assigned site. This includes ensuring quality standards are maintained and improved, building strong customer relationships, and meeting operational and compliance requirements.

Key Responsibilities

General Management

• Establish policies and procedures for technical functions and ensure good corporate governance.
• Plan, schedule, monitor, and execute all maintenance-related activities, inspections, and audits.
• Manage operational activities across disciplines, including staff, financial management, and budgeting.

Administration & Portfolio Management

• Administer and manage facilities services professionally and in line with policies.
• Prepare monthly technical reports, task briefs, and expenditure applications.
• Ensure efficient help desk operations and manage building asset software systems.
• Monitor and evaluate internal and external human resource performance.
• Attend property management, development project, and service provider meetings.
• Implement company policies, technical specifications, and contract documentation.
• Manage procurement processes and documentation handovers for new developments.

Financial Budgeting and Cost Control

• Formulate and manage annual repairs and maintenance budgets.
• Control planned maintenance budgets and ensure accurate tender evaluations.
• Apply expenditure and authority limit procedures.

Utility & Energy Management

• Manage and control energy and utility services, including audits and green building initiatives.

Risk Management

• Conduct annual building inspections for statutory compliance and asset integrity.
• Maintain statutory registers and manage risk assessments and safety programs.
• Ensure compliance with the Occupational Health & Safety Act.

Technical Support and Service

• Provide technical support for new developments, revamps, inspections, and handovers.
• Liaise with clients, service providers, and local authorities to ensure service excellence.

Maintenance of Building Assets

• Maintain building assets efficiently and in line with investment strategies.
• Conduct annual building condition audits and due diligence surveys.

Skills and Competencies

Personal Attributes:

• Strong communication skills, innovative thinking, and decision-making ability.
• Dynamic, enthusiastic, and able to work independently.

Business Skills:

• Self-motivated, results-driven, and reliable.
• Strong organizational and leadership skills with high confidentiality standards.

Human Capital Skills:

• Transparent honesty, positive attitude, and ability to lead by example.
• Effective communication and problem-solving skills.

Qualifications and Experience

• Minimum qualification: Red Seal Electrician + N4-N6 + HV/MV + Generator Training.
• Recommended: Electrical Engineering Diploma + HV/MV Authorization.
• Minimum of 10 years’ experience in facilities or property industry.
• Accredited Facilities Professional registered with SAFMA.