Senior HR Operations Officer

SUMMARY:
To provide and coordinate Human Resource Operational support in the Office of the Chief Director.

POSITION INFO:
JOB DESCRIPTION HR administration and operations Coordinate and QA HR-related submissions, memoranda, correspondence and other documents for the Chief Director's consideration. Maintain records of HR matters, decisions and instructions issued by the Chief Director and follow-up on progress. Monitor and follow up on HR submissions and requests referred to the relevant units. Coordinate HR requests from the Office of the Chief Director with the relevant HR units and record progress. Monitor incoming and outgoing documentations and compliance as outlined by various units. HR Compliance and Statutory Reporting Develop and maintain a list of external legislative plans, reports and other required documentation and follow-up and ensure submission to relevant institutions within the required timelines. Coordinate the submission of the Human Resources Plan and Human Resources Implementation Plan Report in accordance with DPSA and public service regulatory frameworks. Facilitate and coordinate the completion and submission of the HR assessment tool. Coordinate and consolidate monthly progress reports of HR Directorates on the operational plans and projects. Facilitate inputs for parliamentary questions. Oversee human resources information systems data integrity, ensuring seamless alignment. HR projects Coordinate, monitor and implement company Wide HR Intervention Plan Collaborate with relevant components \/ employees on HR projects and ensure implementation with relevant timelines. Consultation \/ engagements with relevant stakeholders to implement other activities Coordinate and consolidate monthly progress reports of HR projects. Coordination of Information on Personnel Matters Draft Memos to update company employees on appointments, resignations, promotions, acting appointments, etc. monthly Conduct assessment of the leave utilisation within the Department and draft report for Exco consideration with relevant interventions. Monitor the submission of HR employees' performance agreements, reviews, etc. to the CD: HR Records Management and HR advocacy Manage the document tracking system in the CDs Office Keep records of all documents for the programme electronically and manually as required. Plan, coordinate and lead HR advocacy sessions on various HR matters. Coordination of stay interviews amongst others and draft reports for management consideration. JOB REQUIREMENTS Experience At least 1-year relevant experience in Human Resource Administration or Operations. Qualifications NQF level 6 qualification in Human Resource Management or any other related equivalent relevant qualification. Knowledge Knowledge Public Service Act and Public Service Regulations. Knowledge of DPSA human resource management prescripts. Knowledge of Departmental HR policies and procedures. Knowledge Performance Management and Development System. Knowledge recruitment, selection and placement procedures. Knowledge conditions of service and leave administration. Knowledge records management and confidentiality requirements. Knowledge organisational structure implementation and employee placement processes, where applicable.