Senior Meetings and Events Coordinator

SUMMARY:
Position: Senior Meetings and Events Coordinator
4* Hotel - Bantry Bay, Cape Town

POSITION INFO:
Join a team responsible for delivering flawless events and meetings in one of Cape Town’s most iconic luxury hotels. The Senior Meetings and Events Coordinator will take ownership of planning, coordinating, and executing meetings, conferences, and special events, ensuring every guest experience is seamless and memorable.

Critical Criteria (Requirements)

• Matric certificate (Grade 12); hospitality or events management qualification advantageous
• Minimum 3–5 years’ experience in meetings, events, or conference coordination within a 4/5-star hotel or luxury resort
• Proven experience managing multiple events simultaneously, from concept to execution
• Strong knowledge of event management software and MS Office Suite (Excel, Word, Outlook)
• Excellent organisational, time management, and attention-to-detail skills
• Exceptional communication and interpersonal skills with a client-focused approach
• Ability to work under pressure and manage challenging situations with professionalism
• Must hold a valid South African ID

Key Competencies

Duties & Responsibilities

• Plan, coordinate, and execute meetings, conferences, and events according to client specifications
• Prepare event proposals, contracts, function sheets, and timelines
• Liaise with internal departments (F&B, Front Office, Housekeeping, Technical) to ensure smooth event execution
• Manage set-up, breakdown, and on-the-day coordination to guarantee flawless service delivery
• Maintain accurate records of event bookings, budgets, and client communications
• Monitor guest satisfaction and implement service improvements based on feedback
• Support the Events Manager in developing and promoting event offerings
• Attend site inspections and liaise with external vendors and suppliers as required
• Ensure compliance with all safety, security, and hotel policies during events

Package on Offer

• Basic salary (TBA)
• 50/50 contribution to Pension
• Company contribution to medical aid

Important Application Notes

• Must hold a valid South African ID
• Only candidates with proven meetings and events coordination experience will be shortlisted
• Ensure your CV is 100% updated
• All applicants will attend a virtual introduction interview
• Recruitment aligns with the company’s Employment Equity Plan

About the President Hotel

• 349 stylish rooms, suites, and apartments
• Breathtaking views of the Atlantic Seaboard
• A palm-lined infinity pool
• World-class restaurants
• State-of-the-art conference and event venues
• An iconic working environment where excellence meets opportunity