Senior Payroll Administrator

SUMMARY:
New Opportunity!! Our client in the FMCG sector is looking for a Senior HR Payroll Administrator to join their team in Johannesburg.

POSITION INFO:
SENIOR PAYROLL ADMINISTRATOR – Role looking after a group of stores and ensuring that the Payroll Administration and Processing on a monthly basis is accurate and processed, in terms of the payroll deadlines.

Key Responsibilities:

Strategy: Understand the importance of revenue, productivity, chargeability and the employees pay and ensuring accuracy in processing of the payrolls with the HR Administrators and Financial Managers Support.

Operations:

• Supervise and execute routine administrative activities (Monthly) associated with accurate data and payroll capturing, workflows, leave management, benefit administration, and other payroll-related processes. ·
• Ensure that all controls are in place to process payroll, third-party, and associated payments effectively. ·
• Ensure conformity with all applicable laws and regulations, including minimum rates (SD9), taxation, and benefit administration.
• Provide a Monthly and yearly calendar of payroll processing and cut-off dates ·
• Process monthly payrolls for the stores for all levels and types of placements.
• Ensure that all employees are paid appropriately in accordance with their contract type and payment.
• Compute hours worked and payable based on the payroll input for the hourly employees that collected on a monthly basis, including overtime, terminations, and severance packages.
• Process all changes to payroll, such as transfers, promotions, salary raises, bonus payments, terminations, garnishee orders, overtime, commissions, and incentives payable.
• Completion, verification, and processing of payroll checklist supporting documents, based on the monthly planners.
• Prepare monthly payment schedules and payment requests.
• Ensure that all payments are completed precisely and on schedule.
• Monthly reconciliation of all payroll accounts, all variance reports checked for completion on a monthly basis.
• Provide and process monthly payroll reports, cheque requisitions, journals, and reconciliations, as well as Skill development levies, UIF, and PAYE returns and payments.
• Ensure that all payroll records are filed and easily accessible to authorized personnel.
• Track and report on employee contract-related matters, such as contract expiration dates, retirement dates, excessive sick leave use, annual leave balances, loan repayments, work permits, length of service.
• Maintain effective payroll governance and ensure that all essential procedures are in place and followed.
• Ensure the correctness of data captured and conduct data integrity checks as per specified timescales to ensure that all relevant and required fields are populated.
• Ensure the payroll and related systems are optimized.
• Examine payroll reports before distributing them to stakeholders.
• Process Annual and Bi-Annual SARS reporting and produce IRP5s.
• Completion and submission of EMP201
• Perform month-end reporting duties mandated by the Finance and Human Resources Departments.
• Prepare all needed and ad hoc reports, including but not limited to leave reports, Quarterly Employment Statistics, SARS filings, Employment Equity, and other regulatory requirements.
• Ensure registration with relevant authorities are completed for onboarding employees at stores.
• When requested, provide the HR and Recruitment departments with sample payslips.
• Provide papers required for Department of Labour visits as needed.
• Identify errors, report them, and raise concerns with the relevant manager, ensuring that the necessary remedial action is taken or that the situation is escalated as needed.
• Maintain records, files, organograms, appointments, termination and compensation schedules, as well as all administration pertaining to appointments, terminations, employment contracts, transfers, and promotions.
• Prepare all UIF paperwork in support of terminations, maternity leave, and disability claims, etc.
• Prepare all documents and paperwork required for audits. · Resolve and reply in a timely manner to queries from stores through the HR administrators on employee inquiries and requests for information on payroll, assessment to system, benefits, leaves, SARS, and associated policies.
• Provide new employees with the necessary training on the payroll system and Employee Self Service (Portal), including benefits, payslips.
• Provide information and timely responses to employee inquiries on payroll, SARS, and pertinent policies.
• Communicate with service providers on any system or benefit-related complaints or questions.
• Assist Store HR Administrators and ensure that standards are reached through coaching, on-the-job training, and direction.
• Liaise with tax authorities and other their offices on technical issues.
• Use specific software programs and maintain databases as required. (Psiber payroll system experience will be advantageous).
• Develop technical knowledge through reading and attendance at appropriate (internal and external) training courses, seminars.
• Ensure Bankfiles are loading on banking system, following the internal protocols Team-based responsibilities (with the support from the Group Payroll Manager)
• Set up and maintain computerized payroll databases
• Inputting information into the payroll system.
• Review, test and reconcile the work and data received from clients/ third parties.
• Assist with statutory fillings and reporting, including EMP201 and EMP501.
• Support the Tax Officer with ad hoc SARS requests.
• Assist senior team members and finance team with recovery of debt.
• Perform any other reasonable assignment requested by management.
• Personal utilization of 90% - whereby 90% of hours are aligned to client work and service delivery. Implementations:
• Assist with Data Evaluation · Assist with Verifying YTD Input
• Complete Variance in all phrases of Implementation
• Liaise with the Implementation Specialist on outstanding KYC matter
• Assist with Linking of MOC to employees
• Advise the Implementation Specialist of possible tax discrepancies
• Update Blueprints where necessary changes are made. · Facilitate Calendar and Change form creation

• Minimum of 5 - 10 years experience on payroll systems related to either Psiber or Sage HR Premier system.
• Excellent Excel Skills is required i.e. Pivot Tables, Formulas
• The person must have a suitable marketing qualification and or degree applicable.
• Must have a Matric.
• Must have reliable transport and will be compensated accordingly in view of a package of travel and car allowance on a monthly basis.
• Must be ambitious, have creative ideas for the various ventures and must have an enthusiastic approach (“Go getter”) to achieve the objectives.
• Will suit a person with a kind natured approach. A person who is willing to get involved at the Store level with support on payroll related matters and explaining to the HRA’s on processing of payroll for accuracy.
• Interpersonal Skills and Experience Required, within a fast paced operation like an FMCG retail business. · Experience leading and coordinate a payroll function within a FMCG organisation.
• Ensure and maintain high level quality and accuracy of data entered in to the system.
• Organisation and time management skills. · Problem solving skills.
• Be able to deal with confidential and sensitive payroll related matters.
• To relate to people from various cultures and to work in a team.
• Understand the BCEA and LRA in relation to the Sectoral Determination Act 9, BCEA, Wholesale and Retail Sector, COIDA and Unemployment Act.
• Analytical and numeracy skills.
• Have experience and understanding of Employment Self Service Portal.

NB! This job is now closed. You can apply for other jobs by uploading your CV.