Senior Project Administrator

Recruiter:

HandPicked Recruitment

Job Ref:

PTA000156/MG

Date posted:

Tuesday, May 20, 2025

Location:

Pretoria, South Africa

Salary:

Monthly

SUMMARY:
Our client, a reputable organisation in the construction and project management sector, is seeking a highly experienced Senior Project Administrator to oversee and execute project administration tasks while preparing to lead a support team. This position requires strong administrative capabilities, exceptional attention to detail, and the ability to manage and improve processes in a fast-paced, high-output environment

Working hours:

Monday: 07:30 – 19:00
Tuesday – Thursday: 07:30 – 17:00
Friday – 07:30 – 13:00

POSITION INFO:
Minimum requirements:

Grade 12
5+ years working experience within the same or similar role, dealing with projects
Excellent computer skills (MS Office including Excel)
Typing 25 – 30 words per minute
Excellent communications skills (Verbal and written)
Must be very strong in administration and doing follow-ups
Fast learner and ability to work independently

Duties:

Compile and update quotations and fee drawdowns.
Prepare baseline risk assessments, specifications, mandatory agreements, and contractor appointments.
Accurately submit construction work permit applications.
Create quotes and manage fee drawdowns using the workflow system.
Capture and maintain information on specification/risk assessment and permit control sheets.
Maintain and update distribution lists on the Application system.
Mentor and support junior administrators as the team expands
Ensure timely follow-ups with contractors, suppliers, and stakeholders
Coordinate with project managers and other departments to streamline communication and documentation flow

Please note: Only shortlisted candidates will be contacted

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