Site Admin

Recruiter:

Surge Staffing

Job Ref:

2450063649

Date posted:

Wednesday, February 25, 2026

Location:

Pretoria, South Africa

SUMMARY:
-

POSITION INFO:

Site Administration & Document Control

Maintain site filing systems (electronic and hard copy) in line with company procedures.
Manage drawing registers, revisions, and document control processes.
Compile and submit daily, weekly, and monthly site reports.
Capture site diaries, progress reports, and production records.
Maintain contract documentation and correspondence records.

2. Cost & Commercial Support

Assist with capturing and tracking site costs, purchase orders, and delivery notes.
Verify supplier invoices against delivery notes and orders.
Support the Contracts Manager with payment certificates and subcontractor claims.
Maintain plant, fuel, and material usage records.

3. HR & Payroll Administration

Manage site attendance registers and timesheets.
Capture hours for wages and submit to payroll.
Maintain employee files and site induction records.
Assist with onboarding documentation for new site staff.

4. Procurement & Logistics Support

Raise purchase requisitions and track orders.
Coordinate deliveries to site and maintain goods received records.
Liaise with suppliers and head office procurement.

5. Health, Safety & Compliance

Maintain health & safety files in line with OHS and MHSA requirements.
Ensure medical certificates, inductions, and competency records are up to date.
Assist with audit preparation and compliance documentation.
Keep incident and inspection registers updated.

6. General Administration

Coordinate meetings and take minutes where required.
Manage site petty cash and expense records (if applicable).
Handle correspondence between site and head office.
Provide administrative support to the Site Manager and Engineers.

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