SUMMARY:

New Vacancy - Sourcing & Procurement Management Specialist

About the Position

POSITION INFO:
Key Responsibilities 1. Sourcing & Tender Management Prepare, issue and manage tender documentation, including Requests for Proposals (RFPs), Requests for Quotations (RFQs) and other relevant procurement documents. Identify, assess and shortlist prospective suppliers in accordance with organisational procurement standards and compliance requirements. Manage supplier communication throughout the tender process, ensuring clear communication of requirements, specifications and submission deadlines. Conduct detailed comparative evaluations of supplier proposals, considering pricing, quality, technical capabilities and compliance. Lead supplier negotiations to achieve competitive pricing, favourable contractual terms and measurable cost savings. Coordinate and facilitate major centralised sourcing initiatives across business units and subsidiaries. Ensure tender processes are conducted transparently, consistently and in accordance with established procurement procedures. 2. Contract Management Assist with the preparation, review, negotiation and administration of procurement contracts and framework agreements. Coordinate contract approvals, execution, renewals, extensions and amendments with relevant internal stakeholders and suppliers. Maintain accurate and up-to-date records of tender activities, supplier evaluations, contractual agreements and negotiation outcomes. Monitor contract performance and identify potential risks, non-compliance or deviations, escalating relevant matters to the Procurement Controller. Ensure appropriate contract documentation, filing and recordkeeping throughout the contract lifecycle. 3. Procurement Systems & Governance Assist in developing, reviewing and implementing procurement policies, procedures, templates, guidelines and authorisation frameworks. Promote compliance with procurement policies, ethical standards, internal controls and applicable regulatory requirements. Maintain accurate procurement databases, performance indicators (KPIs), reporting dashboards and consolidated organisational procurement reports and analyses. Support the effective operation and continuous improvement of procurement systems, including identifying system requirements and opportunities for process optimisation. Assist in developing and maintaining supplier registration, onboarding, evaluation, classification and performance management processes. Identify opportunities to improve procurement processes, standardisation, transparency and operational efficiency. 4. Stakeholder Collaboration & Operational Support Work closely with internal stakeholders to ensure procurement activities are aligned with operational requirements, project objectives and organisational priorities. Provide procurement guidance, coordination and operational support to business units and subsidiary procurement teams. Facilitate procurement-related training, communication and awareness initiatives across the organisation. Support procurement compliance reviews and assist in identifying areas requiring corrective action or process improvement. Prepare procurement analyses, comparative evaluations and recommendations to support the Procurement Controller's decision-making and approval processes. Maintain effective working relationships with Finance, Legal, Audit, Compliance and other relevant departments. 5. Centralised Procurement Coordination & Management Lead and coordinate, or provide operational support for, major centralised procurement initiatives across the organisation. Facilitate demand consolidation and aggregation across business units to maximise purchasing power and achieve economies of scale. Coordinate supplier engagement, sourcing strategies, tender execution, bid evaluations and contract award follow-ups. Monitor the progress and implementation of centralised procurement initiatives, ensuring agreed timelines and deliverables are achieved. Track, analyse and report on procurement efficiencies, negotiated savings and cost optimisation outcomes. Develop and maintain centralised procurement catalogues, supplier databases and framework agreements. Identify opportunities for further procurement consolidation and strategic sourcing across the organisation. Key Relationships Internal Relationships Head of Operations & Procurement Department Procurement Controller Finance, Legal, Audit and Compliance Departments Business Units and Project Teams Subsidiary Procurement Teams IT Departments and System Administrators (including EDS, SAP, DingTalk and Evolve) External Relationships Suppliers and Service Providers Tender Participants and Contractors Other Relevant External Procurement Stakeholders Technical & Behavioural Skills Strong analytical, commercial and negotiation capabilities, with exceptional attention to detail. Excellent written and verbal communication skills. Strong stakeholder engagement and relationship management abilities. Sound understanding of procurement principles, regulations, governance requirements and industry best practices. Strategic thinking, problem-solving and decision-making capabilities. Ability to manage multiple sourcing and tender processes simultaneously while meeting strict deadlines. Strong organisational, coordination and project management skills. Proficiency in procurement systems, reporting tools and business applications. Professional business communication, reporting and documentation skills. High levels of integrity, accountability and commitment to ethical and transparent procurement practices. Core Competencies Sourcing & Tender Management: Ability to independently coordinate and manage end-to-end sourcing and tender processes. Contract & Supplier Management: Competence in contract administration, supplier relationship management, performance monitoring and framework agreement management. Procurement Governance: Ability to support the development and implementation of procurement policies, procedures, internal controls and compliance frameworks. Procurement Operations & Systems: Ability to maintain procurement databases, reporting systems, performance indicators and management information. Stakeholder Management: Ability to effectively coordinate procurement activities across business units, subsidiaries and support functions. Centralised Procurement Management: Ability to organise, coordinate and drive major organisation-wide sourcing and procurement initiatives. Commercial & Analytical Acumen: Ability to evaluate commercial proposals, identify cost-saving opportunities and support strategic procurement decisions. Integrity & Compliance: Demonstrates a strong commitment to ethical conduct, accountability, transparency and compliance with procurement requirements. Key Performance Indicators (KPIs) Performance will be measured against the following indicators: Timely, efficient and compliant execution of sourcing and tender processes. Cost savings and procurement efficiencies achieved through supplier negotiations and centralised sourcing initiatives. Accuracy, completeness and proper maintenance of procurement and contractual records. Compliance with established procurement policies, procedures and governance requirements. Accuracy, quality and timely submission of procurement reports, data analyses and management information. Effective supplier evaluation and contract performance monitoring. Stakeholder satisfaction and quality of procurement support provided to business units and subsidiaries. Successful coordination and implementation of major centralised procurement projects. Achievement of agreed procurement timelines, deliverables and cost-saving targets. Working Conditions Primarily based in a standard office environment. Occasional domestic travel may be required for supplier engagements, subsidiary support and centralised procurement initiatives. Ability to work under pressure and manage multiple sourcing projects, tenders and deadlines concurrently. May be required to engage with stakeholders across different business units and geographical locations. Minimum Requirements Education & Experience Matric (Grade 12) and a Bachelor's degree in Procurement, Supply Chain Management, Business Administration or a related discipline. Minimum of five (5) years' relevant procurement experience, preferably within a corporate headquarters, group-level structure or large organisation. Demonstrated experience in sourcing, tender management, supplier negotiations and contract administration. Practical experience working with procurement management systems, preferably SAP. Professional procurement certification, such as CIPS or CIPSM, will be an added advantage. Valid Code B (Code 8) driver's licence. Personal Attributes & Additional Requirements Strong analytical and problem-solving abilities, with the capacity to interpret and communicate technical procurement information to non-technical stakeholders. Excellent verbal and written communication skills, with the ability to engage effectively with stakeholders at different organisational levels. Strong negotiation, interpersonal and stakeholder management skills. Ability to manage multiple procurement activities and competing priorities while working to tight deadlines. High attention to detail, accuracy and organisational ability. Demonstrates initiative, accountability, professionalism and sound judgement. Ability to work independently as well as collaboratively within a team. Good command of written and spoken English.