Supply Chain Management Specialist (12 Months Contract)

SUMMARY:
Supply Chain Management Specialist (12 Months Contract)

POSITION INFO:

PURPOSE OF THE JOB:

Develop, implement and maintain the supply chain management system, oversee and manage the overall supply chain management operations, including; demand, acquisition, logistics, disposal, supplier performance and risk management.

KEY PERFORMANCE AREAS:

• Procurement Policies and Procedures
• Manage Procurement Processes and Mechanisms
• Identify Supplier Risks
• Manage Supplier Relationships
• Contract Management
• Budgeting
• Interface with Management Accountant and Financial Controller
• Procurement Reporting and Record Keeping

Procurement Policies and Procedures:

• Interpret and establish standardised companies procurement policies and procedures.
• Implement and maintain agreed Procurement policies and procedures.
• Manage compliance deviations and implement corrective actions where applicable.
• Ensure that where procedural issues are not complied with, through the Procurement intervention, these are reported to the Chief Financial Officer for corrective action.
• Make recommendations / proposals to the Chief Financial Officer for new or improved policies / procedures.

Manage Procurement Processes and Mechanisms:

• Develop the annual Procurement Plan in line with the approved budget.
• Establish and maintain the vendor database in compliance with legislative and organisational guidelines.
• Ensure implementation and coordination of BBBEE, PPPFA initiatives in respect of the Procurement Policy.
• Audit all applications and maintain procurement processes and mechanisms.
• Compile gap analyses and develop strategies to resolve identified gaps.
• Provide in-house staff training on procurement policy and procedures.
• Manage the tender process as per the SCM policy.
• Coordinate procurement of all goods and services and ensure compliance with prescribed procedure.
• Implement mechanisms to ensure cost control and anticipation of events.
• Evaluate/Adjudicate purchases in line with delegated authority.
• Recommend contract awards as a member of the Procurement Tender Committee.
• Manage compliance with client needs, as well as audit, evaluation and adjudication requirements.
• Provide a one-stop advisory service on all procurement & SCM related issues.
• Accept accountability for advising functional management teams regarding procurement policy applications.

Identify Supplier Risks:

• Manage the inquiry, tender and contractual processes to reduce and eliminate financial, safety, environmental and legislative risks.
• Identify, investigate and correct improper contracting by unauthorised staff.
• Develop strategies and processes to eliminate re-occurrence of risk practices.
• Manage and enforce procurement delegated authorities.
• Monitor and control adjudication levels against individual competencies, skills and expertise.

Manage Supplier Relationships:

• Accept accountability for local supplier evaluation processes and systems.
• Represent the Company at site meetings and supplier forums.
• Manage supplier delivery and contracted performance areas.
• Ensure ongoing liaison with suppliers and maintenance of supplier relationships.

Contract Management:

• Administer the company''''''''s procurement contracts in accordance with the terms and conditions of the relevant contracts.
• Ensure compliance with contracted requirements and deliverables.
• Take corrective action in the event of non-compliance.

Budgetting:

• Estimate financial values of proposed contracts (VAT, allowances for currency fluctuations, price escalations etc).
• Coordinate the inputs from managers for formulating the overall organisation''''''''s procurement budget – for both financial year and MTEF Budgets.
• Monitor procurement activities against the agreed procurement budget.
• Conduct expenditure analysis for company''''''''s procurement (per supplier, per category, per items.)

Interface with Management Accountant and Financial Accountant:

• Provide constant feedback to Finance Department Managers on work progress, problem areas etc.
• Interact with Finance department Managers to ensure maintenance of open channels of communication and integration of work activities.

Procurement Reporting and Record Keeping:

• Develop and maintain a Procurement record keeping system for all SCM documentation and activities ensuring compliance with relevant internal and legislative record keeping requirements.
• Prepare and submit monthly, quarterly and annual Procurement / SCM Reports to the Chief financial Officer.
• Report on Procurement information and project progress to Procurement Tender Committee and other committees as required.

REQUIREMENTS:

• Bachelor’s degree/diploma in finance or Supply Chain Management or equivalent NQF Level 6;
• 3-5 years’ experience in Supply Chain Management,
• Experience in application of Supply Chain Management Framework, Public Finance Management Act (PFMA), Broad-Based Black Economic Empowerment (BBBEE), National Treasury Regulations, Preferential Procurement Policy Framework Act (PPPFA) and other procurement prescripts and regulations;
• Experience in contract and inventory management.
• Computer Literate

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