Supply Chain Officer

SUMMARY:
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POSITION INFO:

Position: Supply Chain Officer

Location: Citrusdal, Western Cape, South Africa

Salary: R20K – R30K CTC p.m. (depending on experience)

About Us:

Our company is a rooibos export and marketing company, known for a wide and innovative range of value-added rooibos products, directly linked to our farms and the people working the fields and managing the quality of product we are producing. We are currently seeking a proficient and driven Supply Chain Officer to join our team and play a pivotal role in our ongoing success.

Job Description:

The Supply Chain Officer provides administrative and operational support across procurement, stock control, and sales functions. This role ensures that all necessary checks are completed for the receipt and movement of raw materials, mixed raw materials, and finished goods, while maintaining accurate records in the ERP system. The Supply Chain Officer also supports the sales team by providing information on stock availability, packing options, and production requirements, ensuring seamless service to both local and international clients.

Key Responsibilities:

Procurement and Receiving Support

- Perform all required checks and documentation for receiving raw materials, mixed raw materials, and finished goods.

- Ensure delivery notes, supplier invoices, and quality checks are verified and accurately captured in the ERP system.

- Maintain supplier and materials records to ensure traceability and compliance.

- Flag discrepancies or quality issues to the Procurement and Supply Chain Manager for resolution.

Administration and ERP Management

- Accurately capture purchase orders, stock receipts, and stock movements into the ERP system.

- Support monthly and ad hoc stock takes, ensuring accurate reconciliation and reporting.

- Generate supply chain and procurement reports as required.

- Ensure filing and record-keeping of procurement and supply chain documentation is accurate and up to date.

Sales and Client Support

- Provide the sales team with accurate information on stock availability, packing options, and production requirements.

- Assist with client queries by coordinating information from procurement, production, and logistics teams.

- Support the preparation of client-facing documentation related to supply chain (e.g., lead times, stock availability,

packaging specifications).

Stock Control and Supply Chain Coordination

- Monitor stock levels of raw materials, packaging, and finished goods, and flag risks of shortages or excess.

- Assist in balancing inventory requirements with production schedules and sales demand.

- Support the Procurement and Supply Chain Manager in maintaining visibility and accuracy across stockholding.

- Coordinate with warehousing and production staff to ensure smooth flow of materials.

Qualifications:

- Bachelor’s degree in Supply Chain, Procurement, Business, or related field

- Proficiency in Microsoft Excel and accounting software (Business Central advantageous).

Experience:

- 2+ years of experience in supply chain, procurement, or administrative support (FMCG experience an advantage).

Skills:

- Strong administrative and organisational skills with high attention to detail.

- Good communication skills and ability to work across multiple departments.

- Ability to multitask in a fast-paced environment.