Team Administrator

Recruiter:

Data Centrix

Job Ref:

JHB005762/Kono

Date posted:

Thursday, January 27, 2022

Location:

Durban, South Africa

JOB SUMMARY:
Our client is recruiting for a Team Administrator. This is a long term contract position. Position based in Durban, KwaZulu Natal, remotely as well.

JOB DESCRIPTION:

Key Functions:

Maintain and manage the diary of the Hub Manager and Specialists, scheduling of appointments, arranging meetings, collecting visitors from reception and organizing refreshments.
Attend to general queries made to the Hub and answer and screens incoming calls.
Responsible for document flow in and out of the Hub.
Develop and maintain advanced record keeping (manual / electronic) and filling systems for the Hub.
Performs high level administrative and secretarial duties including typing, editing of reports and preparing presentations.
Compilation of confidential correspondence and general documentation.
Undertakes all administrative duties (i.e. filing, photocopying and minute taking).
Responsible for arranging of local and international travelling arrangements and the processing of claims.
Responsible for leave administration on behalf of the Hub officials (if applicable).
Undertake procurement administration for the Hub.
Assist in the coordination/preparation and alignment of performance scorecard/s, track and monitor implementation thereof.
Undertake project/programme management initiatives as directed by the relevant business heads and specialists.
Coordinate the preparation of the Hub budgets and monitors spend thereof together with the relevant financial controller.
Prepare and present reports concerning activities, expenses, budgets and other items affecting the unit.
Co-ordination and preparation of reports and submissions for the Hub.
Participate in meetings and interactions in order to ensure the recording of decisions and follow-up.
Coordinate Hub audits and review and monitoring activities.
Coordinate and assist in the preparation of submissions to Board, Business Review, Management Committees, Ad hoc Resolutions from specific committees (secretariat).
Any administration duties as assigned.

Key Measures:

Management of diaries and schedules.
Management of office administration (budget, procurement, presentations, etc.).
Efficient and accountable document flow.
Accurate record keeping.
Excellent arrangement of local and international trips.

Qualifications and experience:
Minimum Requirements

An administration/ secretarial diploma or an equivalent qualification is a requirement.
A minimum of 5 years administration and/or secretarial working experience.
Demonstrated project administration experience.
Demonstrated experience in working in a multi-disciplinary team.
Experience of coordinating project health checks and preparing project folder of audits.
Proficient with Microsoft Office (MS-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook).
A minimum typing speed of 55 wpm to 60 wpm are required.
Considerable knowledge of standard administration practices and procedures is a necessity for this position;
Excellent knowledge of protocol and etiquette;
An understanding of organizational processes and group dynamics

Desirable Requirements

Project Management Qualification

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

HR Administrator/HR Generalist
Location: Umhlanga Ridge
Salary: Market Related
HR administrator / HR Generalist
1 day ago

Senior BI and Data Engineer
Location: Durban
Salary: Monthly
Our Durban-based head office client is looking for a seasoned and experience BI and Data Analyst to be part of the design, development and implementation of their new BI solution.Be part of the project from the start to end, working as the inhouse resource and portfolio owner alongside the external BI Consultants. This role will then expand to become the Business Analyst in the BI space and the fu...
2 days ago

Insolvency case administrator
Location: Umhlanga Rocks
Salary: R8.5k - 10k per month
Insolvency case administrator
3 days ago

Telematics Administrator
Location: Camperdown
Salary:
Our clients is looking for a Telematics administrator to join their team.
4 days ago

Jnr Fuel Administrator
Location: Camperdown
Salary:
Our client is looking for a Jnr fuel administrator to join their team.
4 days ago

Administrator x3
Location: Durban
Salary:
My client based in Durban is seeking a highly organised and detail-oriented Junior administrator to join their team.
7 days ago

Wealth Administrator
Location: Durban
Salary: R12,000 - R15,000
Opportunities in Umhlanga & Kloof
8 days ago

Claims Administrator
Location: Hillcrest
Salary: 20000 Monthly
A well-established client within the short-term insurance industry is seeking a Claims administrator to join their team based in Kloof.
9 days ago

Dispatch Administrator (Pinetown)
Location: Durban
Salary:
Our client is looking for a Dispatch administrator to join their friendly warehouse team in Pinetown The Dispatch administrator exists to control and align order fulfilment, inventory accuracy, and dispatch execution, ensuring that all customer orders are delivered on time, in full, and without error.
10 days ago

Finance & Stock Control Administrator
Location: Ballito
Salary: R180000 Annually
A well-established hospitality group is seeking a detail-oriented Finance & Stock Control administrator to join its finance team, supporting the food and beverage outlet operations. This role offers a dynamic mix of stock control, debtors, and creditors functions, contributing to the daily financial operations across the business.The ideal candidate will have strong numerical ability, hands-on...
13 days ago

Team Administrator

Similar jobs you might be interested in:

Create a free job alert for Team Administrator in Durban