Team Administrator

Recruiter:

Data Centrix

Job Ref:

JHB005762/Kono

Date posted:

Thursday, January 27, 2022

Location:

Durban, South Africa

JOB SUMMARY:
Our client is recruiting for a Team Administrator. This is a long term contract position. Position based in Durban, KwaZulu Natal, remotely as well.

JOB DESCRIPTION:

Key Functions:

Maintain and manage the diary of the Hub Manager and Specialists, scheduling of appointments, arranging meetings, collecting visitors from reception and organizing refreshments.
Attend to general queries made to the Hub and answer and screens incoming calls.
Responsible for document flow in and out of the Hub.
Develop and maintain advanced record keeping (manual / electronic) and filling systems for the Hub.
Performs high level administrative and secretarial duties including typing, editing of reports and preparing presentations.
Compilation of confidential correspondence and general documentation.
Undertakes all administrative duties (i.e. filing, photocopying and minute taking).
Responsible for arranging of local and international travelling arrangements and the processing of claims.
Responsible for leave administration on behalf of the Hub officials (if applicable).
Undertake procurement administration for the Hub.
Assist in the coordination/preparation and alignment of performance scorecard/s, track and monitor implementation thereof.
Undertake project/programme management initiatives as directed by the relevant business heads and specialists.
Coordinate the preparation of the Hub budgets and monitors spend thereof together with the relevant financial controller.
Prepare and present reports concerning activities, expenses, budgets and other items affecting the unit.
Co-ordination and preparation of reports and submissions for the Hub.
Participate in meetings and interactions in order to ensure the recording of decisions and follow-up.
Coordinate Hub audits and review and monitoring activities.
Coordinate and assist in the preparation of submissions to Board, Business Review, Management Committees, Ad hoc Resolutions from specific committees (secretariat).
Any administration duties as assigned.

Key Measures:

Management of diaries and schedules.
Management of office administration (budget, procurement, presentations, etc.).
Efficient and accountable document flow.
Accurate record keeping.
Excellent arrangement of local and international trips.

Qualifications and experience:
Minimum Requirements

An administration/ secretarial diploma or an equivalent qualification is a requirement.
A minimum of 5 years administration and/or secretarial working experience.
Demonstrated project administration experience.
Demonstrated experience in working in a multi-disciplinary team.
Experience of coordinating project health checks and preparing project folder of audits.
Proficient with Microsoft Office (MS-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook).
A minimum typing speed of 55 wpm to 60 wpm are required.
Considerable knowledge of standard administration practices and procedures is a necessity for this position;
Excellent knowledge of protocol and etiquette;
An understanding of organizational processes and group dynamics

Desirable Requirements

Project Management Qualification

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

RECEPTIONIST - PIETERMARITZBURG, KWAZULU-NATAL
Location: Pietermaritzburg, Kwazulu-natal
Salary: To be discussed
RECEPTIONIST - PIETERMARITZBURG, KWAZULU-NATAL
5 days ago

Short Term Insurance Administrator
Location: Pietermaritzburg
Salary:
6 days ago

Junior Payroll Administrator
Location: Pinetown
Salary:
JUNIOR PAYROLL administratorPINETOWN, DURBANOur client is seeking a detail-oriented and proactive JUNIOR PAYROLL administrator to join their dynamic team and support the accurate and timely processing of payroll functions – Pinetown, Durban.
7 days ago

Wealth Manager Administrator
Location: Durban
Salary: 300000 Annually
Seeking a Wealth Manager administrator, to be based in Umhlanga, Durban.
8 days ago

Contracts and Billings Controller
Location: Pietermaritzburg
Salary: 250000 Annually
Do you live for accuracy, thrive on structure, and get satisfaction from balancing the books? We’re looking for a Contracts and Billing Controller to bring precision and control to our fast-paced finance operations.
11 days ago

Administrator
Location: Durban
Salary:
11 days ago

Wealth Manager Administrator
Location: Durban
Salary: 280 000
A boutique private wealth management firm is seeking a highly organised and detail-driven Wealth Manager administrator to provide comprehensive administrative and operational support to a team of 3 Wealth Managers.
12 days ago

Junior Training Administrator
Location: Durban
Salary: 10 000
Durban.Â AnÂ established training providerÂ is seeking aÂ Junior Training administratorÂ to join their team. This role is ideal for an organised, detail-orientated person with excellent communication skills and at least 2 years of administrative experience.
15 days ago

Agric Administrator
Location: Durban
Salary: R122 Hourly
Looking for a skilled Agric administrator to join our team in the Hammarsdale and Cato Ridge area.
19 days ago

Technical Equipment Controller
Location: Durban
Salary:
New vacancy is available for our client in the Chemical and Hygiene industry, for a Technical Equipment Controller, based in Durban.
19 days ago

Team Administrator

Similar jobs you might be interested in:

Create a free job alert for Team Administrator in Durban