Yard and Logistics Manager

SUMMARY:
Our client is looking for a proactive and organised Yard and Logistics Manager to take charge of daily yard operations, fleet coordination, and driver management.
This role suits a hands-on leader who thrives in a fast-paced environment, maintains strong safety and quality standards, and ensures seamless, efficient logistics across the business.

POSITION INFO:
Minimum requirements:

• Grade 12 certificate or equivalent.
• Valid Code 08 driver’s license.
• 2 - 3 years of working experience.
• Computer literacy: Microsoft Office, Word, Excel, PowerPoint, PUMA, and Fusion.
• Yard management experience required.

• Organisational skills.
• Time management skills.
• Good communication and writing skills.
• Planning skills.
• Ability to work under pressure.
• Ability to work in a team and individually.
• Ability to work accurately and to focus on detail.

• Manage and Monitor Trucks and Forklifts:
  • Manage daily truck movements.
  • Manage daily utilisation of forklifts.
  • Report any discrepancies, damages, breakdowns, and abuse to the Logistics Clerk.
  • Conduct spot checks on Cartrack and manage 360 Live.
  • Manage drivers’ productivity.
• Schedule Deliveries and Co-ordinate Transport daily:
  • Compile a daily truck movement report for the Operational Director.
  • Manage late returns of trucks to the yard and communicate this to management.
  • Manage effective loading of trucks to prevent underloading or overloading.
  • Implement, manage, and update the delivery and collection procedure communicated to all sites, including site security personnel.
  • Ensure all paperwork and tablets are completed and used correctly, with data captured accurately on Fusion.
  • Ensure proper training for all site staff on collection and delivery procedures.
  • Ensure quality photos are taken during loading and offloading to provide visual evidence of stock quality and quantity.
  • Familiarise with quality standards as per site specifications for the mines to prevent material comebacks.
  • Assist drivers with delivery maps and provide the most cost-effective routes, and monitor daily route compliance.
  • Schedule deliveries and collections as per client or site requirements, cost-effectively and on time.
  • Ensure drivers are informed of the responsible person on site designated to sign for deliveries or collections.
  • Request and formulate transport quotes from transport suppliers.
  • Request purchase orders for transport suppliers.
  • Compare quotes and book external transport companies when required.
  • Ensure no material is released without the correct paperwork or loan stock, and ensure procedures for deliveries and returns are followed.
• Manage Drivers:
  • Ensure drivers do not leave without written instructions and confirm their understanding.
  • Provide regular driver training on safety, security, loading of trucks and vehicles, straps, overloading, PPE usage, and route planning.
  • Provide training on load capacities for each truck size.
  • Ensure all drivers hold valid PDP licenses.
  • Conduct periodic alcohol tests (breathalyser) on drivers.
  • Follow up with the Logistics Clerk regarding fines and misuse of trucks and forklifts.
• Reports:
  • Compile weekly and monthly cost reports.
  • Compile yard stock-on-hand reports.
  • Compile cross-hire reports.
  • Compile quality control reports.
  • Compile refurbishment reports.
  • Compile damage reports.
  • Correct reports and submit monthly reports to the Operational Director before the 5th of each month.
  • Compile additional reports requested by Management.
• Manage Loading List:
  • Manage the loading list by liaising with managers on supply and demand.
  • Ensure the correct material is loaded as per the loading list.
  • Oversee the compilation of the loading list.
  • Ensure counters are trained and meet the required skill level through regular training and spot checks.
  • Provide the Operational Director with a weekly loading list.
• Source Material:
  • Source material from various suppliers and compare rates.
  • Ensure sourced material is of good quality.
  • Manage quantities of cross-hire material to prevent yard surplus exceeding 300 tons.
  • Stay up to date with market-related rates and negotiate better pricing.
  • Develop and implement systems to track all cross-hire components.
  • Reconcile cross-hire company statements and invoices to ensure deliveries and returns are correctly booked.
  • Build strong relationships with cross-hire companies.
  • Visit cross-hire companies regularly and identify new ideas for improvement.
• Manage Quality Control and Yard Safety:
  • Implement and manage an effective quality control system.
  • Ensure proper training is provided for yard and site staff on quality control.
  • Conduct regular spot checks on the quality of material on site and in the yard.
  • Update the quality control system regularly.
  • Conduct monthly checks on stock management and housekeeping on sites.
  • Ensure daily housekeeping is carried out.
  • Ensure the quality control system is implemented effectively in the yard.
  • Quarantine and repair all defective material to prevent delivery to the site.
  • Implement and manage an effective Health and Safety system in conjunction with the Safety Officer.
  • Adhere to all Health and Safety requirements, including quality control, PPE, inductions, toolbox talks, safe work procedures, and DSTIs.
  • Ensure the Quality Control Register or Report is signed off monthly by the Yard Manager and the Safety Officer.
• Refurbishment of Material:
  • Order correct quantities and appropriate quality of paint and consumables to perform refurbishment cost-effectively and safely.
  • Ensure all documentation relating to daily yard operations is completed and submitted daily.
  • Conduct spot checks on refurbishment material and quantities reported.
  • Maximise material through effective stock rotation, including quality control, refurbishment, and painting.
  • Manage the refurbishment crew effectively to optimise the production versus cost ratio.
  • Compile monthly cost reports for the Refurbishment Department.
  • Ensure all refurbishment completed for external customers is invoiced correctly.
  • Ensure all intercompany invoices are processed.
• Prepare Reports for Weekly and Monthly Meetings:
  • Prepare reports accurately and on time as requested by Management.
  • Compile reports for each meeting in the formats required by Management.
  • Hold weekly meetings with Yard Supervisors, the Stock Controller, and all personnel involved in running and managing the yard.
  • Hold monthly Health and Safety meetings with the Safety Officer and the SHE Representative.
  • Hold weekly meetings with Site Managers to discuss findings regarding on-site material and stock requirements for their sites.
• Manage Yard Personnel:
  • Manage all yard personnel, including daily hours worked, leave, warnings, and other HR-related functions.
  • Ensure regular training is provided for yard personnel to maintain the quality of work.
  • Plan, organise, and approve overtime.
  • Manage yard personnel productivity effectively.
  • Ensure the yard is managed cost-effectively.
  • Enforce all Health and Safety procedures for yard personnel.
• Second-hand Management:
  • Manage all repairs of second-hand scaffold.
  • Manage stock levels and place orders accordingly.
  • Procure components and materials required for repairs.
  • Ensure accurate recording of all second-hand scaffolds on hand.
• General:
  • Perform any other tasks necessary for the conduct of the employer’s business as directed from time to time.
  • Manage and supervise risks associated with diesel tank usage.