Account Administrator, Construction & Financial Project Administration

SUMMARY:
Bring structure, accuracy, and financial oversight to projects that require precise coordination and reporting.

POSITION INFO:

An established multidisciplinary project environment is seeking a detail-oriented FMS Account Administrator to support financial administration and project reporting processes. This role is ideal for someone who enjoys combining administrative coordination, bookkeeping, and client liaison responsibilities while working closely with project teams and contractors.

You will play an important role in ensuring accurate financial documentation, supporting project reporting, maintaining supplier and contractor records, and ensuring that financial processes run smoothly across projects.

Key Responsibilities

Project Financial Administration
Manage project financial documentation including payment certificates, VAT reports, milestone updates, and payment processing support.

Administrative Coordination
Ensure records are properly maintained, archived, and updated while supporting project teams with accurate documentation and reporting.

Client & Supplier Liaison
Act as a key point of contact for suppliers, contractors, and clients, responding to queries and coordinating communication when required.

Financial Reconciliation & Bookkeeping
Maintain reconciliations for bank statements, supplier accounts, and project-related financial records while assisting with income statements and financial tracking.

Procurement & Payment Support
Ensure supplier invoices, PODs, and payment documentation are accurate and submitted timeously for processing.

Reporting & Project Support
Assist with project financial reporting, meeting coordination, and the preparation of documentation required by project managers and stakeholders.

Minimum Requirements

Experience

Proven experience in administrative support, bookkeeping, or financial administration.

Technical Skills

• Experience with BuiltSmart or similar accounting/project management systems
• Financial reconciliation and reporting experience
• Strong document management and record-keeping ability

Key Competencies

• Strong organisational and time management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to manage multiple tasks and deadlines

If you meet the minimum requirements and are ready to contribute in a high-performance environment where delivery and results are expected, we encourage you to apply.