CONTRACT MANAGER

Recruiter:

Dynamic Human Capital Development

Job Ref:

PTA000043/RN

Date posted:

Friday, October 21, 2022

Location:

Kriel, South Africa

JOB SUMMARY:
Our client is looking for a qualified & experienced Contracts Manager for a project at Matla, Mpumalanga for a 12 months contract.

JOB DESCRIPTION:

Job description

The project is based in Matla.
All offers of employment will be subject to a Medical Examination with the client's OHS.
This is a 12-month contract.
Extensive contract management and claims management experience
Sufficient contract management experience on a mining construction project
BCom degree with commercial background (Essential/Minimum)
8 years relevant construction and commercial experience with an understanding for the principles of GCC / FIDIC / NEC contract conditions.
Competence: MS Office Relevant Packages (Essential/Minimum)

PURPOSE

The Contracts Manager acts as the middle point between SCM, Projects and the Vendors
The CM is responsible to manage contracts in such a way to reduce the likelihood of receiving claims from contractors
The CM must also ensure that contractors deliver based on baselined project schedules
The CM assist with compiling of the POP strategy and setting up of contract requirements so that SCM can issue enquiries
Construction contracts managers oversee projects from the start through to completion, ensuring that work is completed on time and within its budget

Major Challenges

The CM will be challenged with a lot of potential conflict between the project team (Project Manager, Project Engineers and Construction Manager) and the Contractors and manage expectations to deliver on time and within budget
Managing of various items on the critical path
Handling of claims and settlements

Qualifications

B Com degree with Commercial backround (Essential/Minimum)

Experience

At least 8 years Construction related experience & Commercial experience with an understanding for the principles of GCC / FIDIC / NEC contract conditions.
Competence: MS Office Relevant Packages (Essential/Minimum)

DUTIES & RESPONSIBILITIES
Audit Management

Audit contractor schedules, progress reports, site instructions and other project documents on an ongoing basis to determine progress against baselines (Performance)
Implement corrective actions were required to correct gaps identified that can place a risk on Exxaro
Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects

Business Operations

Put together plans and estimates, including budgets and timescales in alignment with client needs. Prepare and present documents for tenders
Contribute to work planning, and brief project teams, contractors and suppliers. Agree any extra work to be done within set timescales
Gather all information together for invoicing at the end of the Project. Supply information to resolve disputes if they arise. Identify areas for improvement in existing contracting processes

Compliance, Governance and Assurance

Align agreements with SCM strategy, budget and corporate governance. Facilitate and develop General Conditions as well as clauses applicable to regulations and legislation
Ensure compliance to policies, systems, procedures and legislation and adhere to sound corporate governance principles
Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, BBBEE, SHE etc)
Ensure Quality Assurance on BU Own contracts and provide guidance to Contract Specialists
Identify, manage and mitigate risk associated with supply chain's procurement initiatives

Contract Management

Identify and eliminate contractual risks. Drive contracting strategies and contract coverage plan
Provide commercial and financial inputs to evaluation process. Guide and conclude fit for purpose contracts. Verify contract scope terms and conditions
Facilitate contract coverage targets and improvement plans. Develop and implement measures and initiatives to ensure improved supplier performance
Facilitate contract management scorecard and performance improvement. Provide commercial and financial inputs to evaluation process
Approve or seek approval for relevant contracts and documentation in line with departmental budgetary stipulations
Identify and validate reporting needs for contract management capability

Customer and Client Relationship Management

Provide relevant and specialised contract management support
Liaise with operational personnel on equipment deliveries and requirements
Represent Exxaro at applicable project and contractor meetings. Align contracting strategies and priorities with requirements of BU's
Liaise with external providers and relevant stakeholders to address, manage and resolve issues and risks relating to contract portfolio.
In consultation with stakeholders, define appropriate supplier selection criteria and seek approval for supplier selection decisions

Effective People Management

Responsible to manage Contract Administrators
Engage with various stakeholders on the project including: Project Manager, Construction Managers, Project Planners, Project Accountants, Contractors, SCM, Client Team, Engineers, Suppliers and Consultants
Create an environment that focuses on process execution excellence, high performance and improvement.
Provide inputs for efficient development, career path and deployment of contract specialist and commercial specialists
Recruitment, performance management and coaching of staff members

Portfolio Management

Contribute to execution of Supply Chain strategy and targets
Develop and implement contract lifecycle processes and controls. Ensure formulation, execution and management of a portfolio of contracts
Define portfolio targets and contribute to/align with various BU procurement strategies. Assess business requirements, end-user needs and supply market capabilities.
Leverage spend opportunities across relevant BU's. Define and manage portfolio improvement initiatives.
Identify and investigate impact of key industry and technological trends on portfolio. Ensure reliable market intelligence to identify and develop supply strategies and budget inputs to ensure secured supply of critical/ strategic commodities.

Safe and Healthy Work Environment

Ensure and maintain a healthy environment, safe operations and practices.
Responsible for own safety and for the clients. Compliance to all applicable SHE policies and procedures in line with set standards. Report defects and incidents.
Ensure good housekeeping principles are upheld in the workplace. Encourage a culture that focuses on safety in all operation

System Maintenance and Support

Work with relevant project management systems and ensure proper integration required for managing contracts
Ensure compliance to Exxaro EWPM framework with regard to project systems and processes

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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