Contract Administrator

SUMMARY:
The Contract Administrator is the sole in-house legal and contract-management resource. The role involves drafting, reviewing, and maintaining learner, supplier, and independent contractor agreements, managing the central contract register (Excel or SharePoint), and supporting commercial, BBBEE, and labour law compliance. The incumbent also drives vendor-performance reporting, delivers contract-compliance training, supports procurement governance, and administers OHS documentation and appointments.

POSITION INFO:
QUALIFICATIONS & EXPERIENCE

• Paralegal diploma, LLB, or similar commercial-law qualification.
• 1 year + in graphic design.
• Minimum three (3) years’ contract-administration experience in the training or services sector.
• Strong understanding of South African commercial & labour law, BBBEE Codes, POPIA.
• Intermediate Computer skills (MS Word, Excel, PowerPoint, Google).

• Exceptional attention to detail and deadline focus.
• Advanced MS Office (Excel, Word) and SharePoint document management.
• Analytical ability to interpret financial, operational, and legal data.
• Confident trainer with excellent written and verbal communication.
• Has courage to challenge the client, team and business thinking and provides detail and rationale to support the challenge.
• Is passionate about the client, work, their teams and the Company.
• Presents positively in all that they do, with flexibility and in a positive attitude.

• Draft, proof-read, and finalise agreements using approved templates.
• Send out and track full and proper completion and signing of all contractual arrangements.
• Maintain central contract register (Excel/SharePoint) with key dates, values, and obligations.
• Issue renewal or termination alerts at least sixty (60) days before expiry and track to closure.
• File signed contracts electronically; prevent payment on expired agreements.

• Track supplier service-level obligations and compile quarterly vendor-performance scorecards.

• Act as first point of contact for legal queries; escalate material risks.
• Monitor clauses for BBBEE, labour law (BCEA, LRA), and POPIA compliance.
• Run annual contract-template review and maintain litigation/dispute log.
• Conduct OHS risk-assessment follow-ups with appointees and third-party providers.

• Deliver bi-annual contract-compliance workshops to managers and campus teams.
• Issue a quarterly ‘contract-pulse’ bulletin on common pitfalls and best practices.

• Support tender packs and due-diligence questionnaires with contract data.
• Verify supplier insurance certificates and maintain expiry calendar.
• Assist in developing and updating procurement and contract policies.
• Ensure all necessary supplier and or other supporting documents (in line with policies and legislation) are received and filled appropriately.

• Support SETA/QCTO/BBBEE memoranda and accreditation audits with contract evidence.

• Collect, collate, edit, and update contract data on the SAC Contract Control Sheet.
• Ensure contract control sheet is always 100% accurate and complete.
• Assist the Finance and Governance Manager in ensuring complete data and information integrity across the organisation
• Provide and manage entity-specific access for utilisation and updates.

• Maintain and implement templates for NDAs, Independent Contractor/Consulting Agreements, Loan Agreements (ED/SD), Basic Asset Sales Agreements, and Basic Lease Agreements.
• Maintain Fixed-Term Contracts (FTCs) and Workplace Hosting Agreements for learning entities.

• Verify contract requisitions against approved templates, issue basic verification letters, and ensure execution in line with standard templates.

• Manage operational contracts for IT, facilities, security, and other essential services.
• Monitor performance, ensure operational alignment, and manage renewals for optimal value.

• Standardise and streamline contracts between Group entities, ensuring alignment with Group strategy and minimising friction.

• Develop and maintain OHS policies and procedures.
• Manage appointment of OHS representatives and officers.
• Coordinate OHS committee meetings and ensure documentation compliance.
• Coordinate and schedule any OHS related activities to ensure compliance with relevant laws and regulations.