Engineering Project Administrator

SUMMARY:
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POSITION INFO:

MINIMUM REQUIREMENTS:

· A relevant diploma or degree in Project Administration, Project Management, Business Administration, or related field.

· Project coordination or administrative support experience within a technical, engineering, or manufacturing environment. (minimum 5 years).

· Experience in product development.

· Proficiency with project management or collaboration tools (e.g., MS Project, Jira, Monday.com, SharePoint).

· High proficiency in MS Office (Excel, Word, PowerPoint).

· Ability to coordinate across multidisciplinary teams (engineering, production, quality, supply chain).

· Experience in the defence, aerospace or similar industry (advantageous).

Key Responsibilities:

Project Coordination & Support

· Assist Project Managers with planning, scheduling, and monitoring project activities.

· Interpret and manage project task requirements, ensuring alignment with engineering and project goals.

· Interface daily with engineering disciplines (optical, mechanical, electronic, software, systems) to track progress and consolidate information.

· Support preparation of project timelines, Gantt charts, risk registers, and action item logs.

Documentation & Configuration Control

· Maintain accurate project documentation including specifications, minutes, change requests, and technical records.

· Assist with version and configuration control of project documents and work items.

· Compile documentation packages for design reviews (SRR, PDR, CDR) and qualification activities.

· Support creation and formatting of technical and project documents (e.g., SRS, ICD, ATP, test reports).

Project Reporting & Communication

· Prepare internal project status reports, dashboards, and milestone updates.

· Coordinate and document project meetings, ensuring clear tracking of actions and responsibilities.

· Facilitate communication between engineering teams, suppliers, production, and management.

Operational, Procurement & Production Support

· Interface with the production facility to track build progress and update project schedules.

· Assist with procurement activities including obtaining quotes, raising requisitions, and following up on supplier deliverables.

· Track project costs, budgets, hours, and resource usage for reporting purposes.

· Support project readiness for serial production, including organising documentation and ensuring process compliance.

General Project Office Functions

· Organise travel arrangements, meetings, demonstrations, and customer engagements.

· Provide administrative and logistical support for engineering teams.

· Assist with preparing estimates, quotations, and related documentation.

· Perform any other reasonable tasks assigned by project leadership.

· Any other reasonable tasks given to the employee.

· Occasional international travel to clients or the parent company.