Executive Assistant

SUMMARY:
Executive Assistant

POSITION INFO:

• Provide high-level executive support to senior management
• Manage complex calendars, meetings, travel arrangements, and executive schedules
• Prepare meeting agendas, presentations, reports, and executive correspondence
• Attend executive and board-level meetings and accurately capture and distribute minutes immediately after meetings
• Track action items and ensure follow-up on key deliverables
• Liaise professionally with senior stakeholders, executives, and external partners
• Handle highly confidential information with discretion and professionalism
• Coordinate local and international travel logistics
• Maintain organised digital and physical documentation systems

• Minimum 3-5 years’ experience supporting a Director, CEO, or other C-suite executive
• Proven experience working in a high-pressure executive environment
• Exceptional minute-taking ability with strong attention to detail
• Typing speed of minimum 60 words per minute (WPM) with 90% accuracy
• Strong proficiency in Microsoft Office Suite, including Word, PowerPoint, Outlook, and Excel
• Excellent written and verbal communication skills
• Ability to multitask, prioritise effectively, and meet tight deadlines
• High level of professionalism, confidentiality, and emotional intelligence
• Relevant qualification in Business Administration, Management, or related field advantageous

• Executive professionalism
• Strong organisational ability
• Excellent time management
• High attention to detail
• Strong stakeholder engagement skills
• Ability to remain calm under pressure
• Proactive and solution-driven mindset

• Office-based role
• May be required to work outside of normal office hours when required