Financial Administrator

SUMMARY:
Introduction:
An agricultural commodity trading company based in Pretoria East is looking for a detail-oriented and highly organised Financial Administrator to join their dynamic team.

Job Purpose:
The Financial Administrator will serve as the administrative backbone of the commodity trading desk, ensuring that all buying and selling contracts are processed accurately from initiation to completion. This includes managing documentation, capturing and maintaining data, communicating with clients and suppliers, and resolving discrepancies related to transactions, stock movements, and settlements.

POSITION INFO:
REQUIREMENTS
Minimum education (essential):

• Diploma or Degree in Accounting or Finance
• Diploma in Business Administration or Business Management
• BCom Accounting

• 0-2 Year

• Proficiency in Microsoft Office
• Strong attention to detail and accuracy
• Good communication and interpersonal skills
• Ability to prioritise and manage multiple tasks

• Solid understanding of accounting principles and accounting software
• Computer literate with strong MS Office skills, especially Excel

• Working hours: Monday to Friday, 07h30 – 16h30
• Own transport required

• Manage buying and selling contracts from initiation to completion.
• Process invoicing and booking of transactions accurately.
• Monitor transport schedules related to commodity transactions.
• Ensure all contract documentation is correctly maintained and updated.

• Capture and maintain accurate commodity movement data in the system.
• Reconcile contracts and financial records.
• Investigate and resolve stock differences or discrepancies.
• Maintain accurate records for reporting and audit purposes.

• Respond to client and supplier enquiries promptly.
• Ensure settlements are completed according to contract terms.
• Liaise with internal teams and external stakeholders regarding transactions.
• Assist with resolving queries relating to contracts, invoices, or stock movements.

• Perform all administrative duties related to trade administration.
• Maintain organised filing systems and accurate records.
• Assist with document preparation and record management.
• Ensure all documentation complies with internal processes.

• Utilise Accounting / ERP software for transaction processing.
• Maintain accurate digital records within internal systems.
• Use Microsoft Excel and other Office tools for reporting and data management.
• Ensure accuracy and efficiency in system-based processes.