Financial Administrator contract October 2021 to 31 March 2024 CEO Management(SAIMI)

No applications will be accepted after the closing date (25 March 2022). Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan.

CORE PURPOSE OF JOB

To provide expertise and support in ensuring standards of excellence through effective and efficient grants financial management and accountability. Oversee all financial and budgeting elements of SAIMI, ensuring that projects comply with Grant Funders' regulations, requirements, and contractual obligations. Preparation of Funders' and management reports. The positions reports to the Operations Director.

KEY PERFORMANCE AREAS

1. Financial Management

1.1 Provide overall technical and administrative support in the areas of financial management and grants management for SAIMI.

1.2 Ensure that all financial and grants management and reporting are compliant with Funders' grant and financial management regulations.

1.3 Conduct Quarterly review and analyses of grants financial reporting.

1.4 Provide feedback and analysis to management on areas with significant over- or under spending and/or any other risk areas.

1.5 Ensure appropriate grant financial monitoring frameworks are in place and operating satisfactorily.

1.6 Liaise with Funders to ensure timely reimbursement of funds.

1.7 Planning, budgeting, forecasting, and year end closing processes.

1.8 Provide expert consultation regarding the implementation of cost allocation at project/grant level.

1.9 Proactively identify and escalate grant financial and/or operational management issues in coordination with the Director: Operations.

1.10 Management of contracts and compliance with all contractual obligations.

1.11 Participate in due diligence reviews of projects and proposals.

1.12 Conduct monitoring and evaluation of projects and proposals.

1.13 Keep the grant files updated with budgets, grant contracts and agreements.

1.14 Provide input to the Financial Sustainability of SAIMI.

1.15 Participate in grants audit preparation and provide required information.

1.16 Ensure follow up actions and implementation of audit recommendations and address audit findings.

2. Office Management

2.1 Supervise activities of the Financial Administrative Assistants.

2.2 Administration of Employee contracts.

2.3 Internal control systems - Assist in the development and maintenance of SAIMI financial Standard Operating Procedures and Systems.

2.4 Ensure compliance with financial policies and procedures

2.5 Implementation and maintenance of the Pastel system.

2.6 Accurate and efficient record keeping of SAIMI financial information and documentation.

2.7 Ensure journals, and invoice and receipt requisitions are properly prepared and checked for submission for authorization.

2.8 Prepare financial information and audit packs for projects.

2.9 Maintain financial authorization procedures and limits in compliance with NMU and SAIMI Finance policies.

2.10 Assist with the preparation of monthly, management reports for programmes.

2.11 Maintain records of expenditure approved.

2.12 Prepare monthly/quarterly/annual financial reports for approval by Director Operations.

CORE COMPETENCIES

• Strong skills in financial preparation, analysis, and reporting.

• Expert knowledge of Pastel.

• High level computer literacy and knowledge of spreadsheet applications.

• Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls.

• Strong data collection, problem-solving and analytical skills.

• Ability to coordinate competing priorities, meet demanding deadlines and work under pressure.

• Excellent oral and written communication skills.

• Skill in establishing and maintaining effective professional working relationships.

• Team oriented.

• Ability to provide ideas and recommendations to resolve routine issues.