Financial Manager

PURPOSE

Manage stock on the sale of consumables / stock

Accurate monthly reporting on financial performance on multiple companies

Manage financial team for multiple companies

Maintaining of accurate financial records in Sage Evolution daily

Manage subordinates

Yearly budgets

Yearly Audits

Yearly BEE Audit

Analyse data

Planning and forecasting of stock

DUTIES WILL INCLUDE:

Basic duties include but are not limited to full debtors’, creditors’, bookkeeping and financial management functions as defined below (in no particular order):

- Client and vendor payment approvals and allocations

- Customer collections including the control of any automated collection system such as the bank’s ACB module.

- Banking status and reconciliations

- Ensuring SARS, Bank and any other documentation required is completed in order to efficiently run the business (e.g. Bank guarantees, Letter of Credits, etc.)

- Sales and stock reporting and analysis

- Ensuring client and vendor queries are efficiently resolved

- Resolving legacy queries

- Petty Cash control

- Budget & Expense planning and reconciliations

- Payroll submissions to Payroll department

- Payroll monthly submission to Talenger and review of payroll reports

- Monthly payroll reconciliation on Provident Fund and Medical aid

- Stock reconciliations

- Cashbook reconciliations

- Journal entries and reconciliations

- General ledger reconciliations

- Fixed Asset control

- Overseeing and signing of Purchase Orders, Stock receipts, Picking Slips, Invoices, Returns and other documents required

- Electronic Banking Administration

- Document Administration (Paperless)

- Policies and Procedures Administration and implementation

- Electronic Database Administration

- Risk analysis & control

- Threat identification of any part or process of the business that affects profitability and reporting such to the Executive Committee.

- Trial Balance & management accounts reporting

- Statutory returns reconciled and submitted.

- SARS E-filing control and maintenance

- Ensuring the company’s annual and/or interim audits are efficiently and speedily carried out with all queries resolved. Ensuring all documentation is in order and audit packs complete.

- Ensuring data integrity of the company’s accounting system

- Ensuring subordinates are tasked correctly and accurately and reporting on such activities.

- Ensuring all personnel that are assigned duties fulfil them accurately and quickly with form timelines given.

- Daily processing of all cashbooks

- Payfast management (Payments, credits and reconciliation)

- Oversee daily processing of all documentation according to company requirements

- Oversee daily cash-ups of all transactions

- Oversee and manage debtors and creditors reconciliations

- Manage debtors’ collections

- Creditor’s payments management (Monthly recon and ensure all slips are received)

- Timorous completion of all reconciliations and payments

- Negotiating and booking of rates on forward exchange contracts

- Notify suppliers of FEC’s booked

- Controlling all company documentation according to specified system

- Ensure all monthly and weekly deadlines are met

- Prepare management accounts on a monthly basis

- Finalise month end figures for monthly management accounts

- Prepare and maintain trial balance and balance sheets

- Analyse information regarding income and expenses from financials

- Report variances of financials and do the necessary to rectify them

- Monthly creditor payments

- Controlling and verifying the GP of all companies

- Analyze and interpret financial information

- Calculate commissions for sales representatives

- Prepare salary deductions and overtime schedule

- Calculate rebates and Ongoing Revenue

- Oversee stock takes and verify variances

- Issue and manage daily cycle counts for all retail stores

- Manage staff and ensure deadlines are met

- Manage and load promotions in Pastel for Retail Stores

- Cash management and banking to be done regularly

- Manage and Control cost pricing and retail prices for Retail Stores (Including price changes)

- Oversee and approve landed cost calculation on stock importation

- Monthly submission of VAT201s and turnover reconciliation

- Monthly submission of EMP201s and salary reconciliation

- Monthly balance sheet recon and ad hock reporting

- Weekly finance report

- Maintain company policies and procedures and ensure this is adhere to

- Other duties and responsibilities will be added on according to the needs of the company when required

Skills and Specifications

SKILLS REQUIRED:

- Pastel Partner / Evolution “non-negotiable”

- Advance Excel “non-negotiable”

- Cashbook experience

- Debtors and Creditor experience

- Bookkeeping up to Balance Sheet

- Balance sheet recons and preparation for annual audits

- Strong analytical and reconciliation skills

- Problem solving skills and ability to make decisions

- Payroll experience

- Stock management experience

- Experience dealing with multiple currencies and foreign creditors

- At least 2 years’ experience in a management role

- Knowledge of ethical accounting practices and ensure they are adhered to

- Should have good oral and written communication skills.

- Ability to efficiently lead, delegate and motivate subordinates

- Ability to work fast and accurate in high pressure and deadline driven environment

- Ability to manage and mentor subordinates

- Ability to work independent without management supervision

- Ability to work in a team

- Attention to detail

Pre-requisites

· Tertiary or equivalent

· Completed articles will be an added advantage

· Clean ITC check

· Clean criminal check

· Signing of the company’s confidentiality agreement