Group Legal Risk and Compliance Manager

The duties of the Group LRCM include:

Management:

• Work with the CEO, MD, CFO, Executives, senior and top management of entities to determine the individual business entity’s operational support, back-office infrastructure, risk, compliance and legal or contract needs and work with them to ensure effective implementation, control, and maintenance thereof.
• Working with the shared services team when onboarding of new entities and their integration for ongoing service delivery in the various back-office disciplines supplied by shared services.
• With the MD, CFO of The Company Group and coordinate the activities of the Legal risk and compliance department to align to the strategic objectives of The Company Group in general and offer appropriate advice while respecting the autonomy of the individual boards and management structures.
• Attend business unit and executive management committee meetings as required/ when invited and give advice in management and executive committee meetings appropriately as and when required.
• Work with senior executives in an effective manner, professionally managing upwards with Executive Shareholders where necessary to achieve desired outcomes and ensure completion of projects and tasks.
• Drive a focus of relevant, efficient, and proper risk mitigating controls across all group entities with a focus of optimising Group systems and technology capabilities for high level of automation and digital output.
• Ensure a conducive working environment across business entities while balancing the needs and priorities of each entity
• Network with and maintain strong collaborative relationships with internal and external stakeholders, including clients, consultants, service providers and relevant authorities
• Identify needs, gaps and help to find solutions
  • Manage the Risk, Compliance and Contract management team to ensure efficiency in delivery of service to the entities
  • Collaborate with diverse professional teams effectively, interacting, coaching, training, recognising superior performance, and addressing substandard performance and make necessary adjustments, ensuring the correct disciplines are in place.
  • Lead with integrity, humility, and authenticity
    • Effectively engage and mentor with company values (3G, LTE & RPM) and in line with the The Company Group ethos, to develop people and achieve positive and effective teams.
    • Empowering staff directly reporting to the LRCM, coupled with appropriate accountability expectations and performance management initiatives
    • Communicate goals and deliverables so that they are understood and implemented in line with the The Company Ethos and Vision of the group
    • Achieves required task outcomes through self-leadership, teamwork and effective delegation and effort of others.
      • Draw up a succession plan, reviewing capacity in departments and ensure that effective teams are in place. Assists to secure and train relevant roles and skills to ensure growth, succession, effective & sustainable teams.

Contract & Facilities Negotiation & Management:

• Identify contractual relationships needed for effective business operation, cooperation and growth solutions, or business entities facilities requirements.
• Negotiate fair and synergistic contracts, review, amend and sign off on contracts with relevant approvals as per mandates to ensure best possible agreements.
  • Monitor and assist with any contractual/ relationship issues and their remedies for positive outcomes.
  • Intervene and arrange corrective actions or terminations on service provider agreements where necessary
  • Manage and support of lease agreements and printer contracts, negotiation, contract finalisation and management or assistance with service or facilities issues
  • Manage contract templates, third party contract requirements, effective record keeping and renewal cycles
  • Assess contract risk and working with relevant parties to mitigate them
  • Highlight opportunities and intra-business linkages and facilitating agreements.
  • Assist and or advise business units with specialised contract requirements and negotiation and sign off thereof.
    • Assist and collaborate with HR and learning channel entity managers for the formulation, implementation and review of learner agreements, acknowledgements, and the like- general document content relating to party obligations
    • Manage the agreement templates and ensure signing off according to approval mandates of new: -
      • Strategic Partnerships
      • Non-disclosure agreements
      • Service level agreements
      • Independent contractor agreements
      • Memorandums of understanding (MOU, MOA as he cases maybe)
        • Enterprise / Supplier Development BBBEE agreements, SED Agreements
        • Any other contractual arrangements arising within the group
        • Coordinate the collation and supply of compliance evidence for ED/SD/SED agreements
        • Collaborate with GMs and Sales teams on client proposal templates, terms and conditions and SLAs ensuring fair, justifiable, and legally sound protections
        • Assist, review and advise the Executive Shareholders with contracts relating to strategic initiatives and relationships and group structure changes.

Provide strategic review and advice to all group entities when dealing with external specialised legal work.

Company Secretarial, Compliance & Business Risk Management:

• Assist in formulating board processes and documents,
• Advise and assist in implementation of any Group and Shareholder restructuring, inclusive of advising on board roles and responsibilities and statutory compliance
  • Keep minutes of executive and Ad Hoc strategic committee meetings when requested.
  • Oversee the Company Secretarial (Cosec) function of the group of companies, ensuring that all statutory compliance is up to date, all necessary shareholder, director, and other tasks are completed by the Cosec Department and that records are up to date in an easily referenced format.
    • statutory register, company data sheets, google storage.
    • Identify company changes needed, acquisition roadmaps, appointments, contractual transactions and ensure correct and timely completion.
    • Monitors system for accuracy, currency, and completeness.
    • Signing off Cosec documents as company secretary where required.
      • Monitor compliance to legislation, contract obligations, vision, mandates, policies, and procedures; and recommend and assist in corrective action.
      • Confirm risk mitigating structures are in place: for example, in insurance, OHS, file storage, contract management, statutory compliance and other relevant and reasonable functions; and implement, review, assist and improve where necessary.
      • Coordinate annual insurance renewal processes as part of risk mitigation, supply reviews, request for proposals, negotiations and get approval for proposals.
      • Implement and oversee the Occupational Health and Safety system of the group of companies, ensuring that the necessary infrastructure is in place and necessary implementation and monitoring is effective and compliant in a collaborative and cost-effective manner.
      • Collaborate effectively with HR and relevant business leaders assist in reporting of any criminal cases such as fraud and unethical cases; and engage appropriately with relevant external parties/authorities with regards to specific aspects and requirements.

• Assist group executive and company MD/GM’s to continuously develop and review company policies and standards across various departments.
• Implement any new policy/procedures timeously based on the determined factors (legislation change, executive decision or other external factors).
• Write policy documents required by the group or entities relating to risk or legislation compliance
• Monitor the regulatory universe and optimal alignment of internal policy frameworks of the entities; and work with relevant senior and top management to build a policies and procedures handbook for consistency, standardisation and maximisation of operational efficiencies and service delivery; working towards and ISO9000 framework.

Project Implementation:

• Establish tools, standards, and procedures for use on projects, including issue, risk, change and information management.
  • Manage or assist in project planning, identifying key areas for consideration, drawing up terms of reference, reviewing and implementing requirements and structures, establishing IC relationships where relevant, monitoring outcomes.
  • Contribute to technical strategy, policy, and procedure on projects
  • Supporting the implementation process & adjustments from a shared service perspective.
  • Monitoring outcomes against planning, goals and objectives and cost containment where relevant
  • Manage or oversee projects when requested to do so.
  • Ensure clear communication paths within the project team, the organisation and suppliers and clients where relevant
    • Consult and advise all entities to ensure adherence to separation of independent contractor/suppliers’ status from employee status, and limit/prevent any negative dominant impression arising as per labour law; and collaborate accordingly with HR to ensure, contract and regulatory requirements are understood by management and protections are imbedded in relevant documents governing relationships of parties
    • Perform Business and contract analysis to support business model, structure or development project implementation and monitoring
    • Collaborate on any move and setup projects with a focus on the legal and compliance considerations highlighting and advising on typical pitfalls/potential risks recommending appropriate level of protections
    • Work as part of a project team to implement systems and processes, information systems or data management and storage
    • Mentor and coach project team members and support commercial and technical knowledge and understanding
      • Engage stakeholders to facilitate project strategies and linkages, manage change, assist in implementation, and monitor effectiveness of outcomes.
      • Drive collaboration between internal and external teams for effectiveness and completeness