HR Officer

SUMMARY:
Our client is based in Randburg. We are looking for an experienced HR Officer to join a dynamic team. Previous experience in a light industrial or manufacturing environment would be advantageous, though not essential.

POSITION INFO:
Main responsibiliities include but not limited to:

Recruitment and Selection: Managing the entire recruitment procedure by focusing on the following aspects: Recruiting for internal, external and temporary & permanent positions
Originate job requisition forms, job profiles, GEMS, internal adverts, Breezy,
Appropriate weighted interview questionnaires, assessments, complete induction checklist and candidate screening (references, clearances, qualification verification). Update and vet preferred suppliers and SLAs.
FAAC HQ HR: Communicate on standard workflows, staff database updates and ad-hoc projects that enhances the Group HR function (i.e. GEMS, Breezy HR).
Personnel Administration and Support: Maintain employee files and records in electronic and hardcopy format. Time administration (PTMW), maintaining company organogram, personal files/records and HR data-vault.
Payroll: Co-ordinate and administer changes in employee’s status (i.e. increases, promotions, and demotions) affecting remuneration, grades and benefits. Process company-owned laptop agreements.
Industrial Relations: Facilitate the grievance procedure and disciplinary procedure within the company. Ensure compliance with labour regulations. Provide support to line managers in dealing with grievances, disciplinary matters, incapacity and/or other IR related matters.

Employee Benefits:
Sick Pay Fund – Process all sick pay, funeral and maternity claims.
Provident Fund – Process all disability, death, funeral, retirement claims and AVCs. Arrange regular Financial Advisor on-site
visits, provide retiree counselling and training workshops.
Medical Aid – Arrange query sessions, process all applications and amendments, training feedback sessions as well as
facilitating the annual Plan upgrades.
Employee Support: Handle general HR queries by providing sound advice in line with Company Policy and Code of Ethics.
Innovation: Value stream mapping (VSM) of HR processes to improve current HR function, any other general projects to increase efficiency
within the HR team.
Staff Welfare Events: Blood drives, Discovery Wellness Day, HIV/Aids initiatives, on-site counsellor visits, flu-vaccines, monthly on-boarding
sessions, help desks, Year-end function, SARS mobile unit, retirement ceremonies, updating of company Intranet & LED display with staff
birthdays
Training and Development: Assist with co-ordination of all staff training through our service providers (e.g. ICAS). Liaise with Training Department for employee training. Process Assisted Education Applications through DocuSign.
Reporting: Provide HR metrics through exception reports to assist managers, i.e. absenteeism, managing leave balances and turnover.
Annual Salary Reviews: Preparation phase for submission to HR Manager and Financial Director. Process for payroll and communicate to employees timeously and in line with auditor requirements.
Audits: Prepare and submit documentation for on-going audits, DoL, BDO and FAAC audits.
Employment Equity: Chair meetings, quarterly reports to the EEAC and SMT, annual reporting, coordination of all EE matters and champion
diversity and inclusion within the company. Ensure EE members fulfil their appointments.
Termination: Managing the termination process of employees and conducting Exit interviews for positions to provide
meaningful feedback. Preparation of all exit documentation.
Induction: Responsible for the formal On-boarding and Induction of all new recruits


Functional skills:
MS Office suite
Knowledge of SAP (PTMW)
Understanding MEIBC Main Agreement and/or Discovery Healthcare Plans
Valid drivers’ license with own transport