HR Officer

SUMMARY:
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POSITION INFO:

JOB SPECIFICATION

Position Title: HR Officer

Location: Queenstown / Gqeberha (Port Elizabeth)

Department: Human Resources

Reporting To: HR Manager / Plant Manager

Employment Type: Full-Time

Purpose of the Role:

The HR Officer will be responsible for supporting the Human Resources function by implementing HR policies, ensuring compliance with labour legislation and providing dayto-day HR support to management and employees. The role will focus on recruitment,

employee relations, payroll administration, performance management, training coordination and HR compliance to contribute to a productive and legally compliant workplace.

Key Responsibilities:

Recruitment & Onboarding

• Assist with drafting job adverts, liaising with recruitment agencies, and coordinating interviews.
• Facilitate onboarding processes, including employment contracts, inductions, and probation reviews.

Employee Relations & Compliance:

• Ensure compliance with the Labour Relations Act, Basic Conditions of Employment Act etc and MIBCO agreements.
• Provide guidance to line managers on disciplinary procedures, grievances, and workplace disputes.
• Maintain updated HR policies and procedures aligned with legislation.

Payroll Administration:

• Collect, capture, and verify payroll inputs including new hires, terminations, overtime, allowances, deductions, and leave.
• Liaise with Finance to ensure accurate payroll processing.
• Reconcile payroll reports and resolve payroll queries.
• Maintain payroll and employee records for compliance with SARS, UIF, and MIBCO requirements.
• Ensure confidentiality and accuracy in all payroll-related matters.

Performance & Development:

• Support performance management processes, including appraisals and coaching initiatives.
• Coordinate employee training and skills development programmes in line with company and merSETA requirements.

HR Administration & Reporting:

• Maintain accurate and updated employee files and HR databases.
• Prepare HR and payroll reports for management and auditors.
• Support HR audits, compliance checks, and statutory reporting.

Health, Safety & Wellness:

• Support OHS compliance and workplace wellness initiatives.
• Participate in HR initiatives that enhance employee engagement and morale.

Key Requirements:

Education: National Diploma or Degree in Human Resources Management, Payroll

Administration, Industrial Psychology, or related field.

Experience: 3+ years’ HR experience with at least 2 years in payroll administration.

Knowledge of South African labour laws, tax regulations, and HR best practices. Experience

in a manufacturing or unionised environment advantageous.

Skills & Competencies:

• Strong understanding of SAGE VIP payroll system.
• Advanced MS Excel skills for payroll reconciliations and reporting.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong organisational and problem-solving abilities.

Personal Attributes:

• Detail-oriented with strong administrative capabilities.
• Team player who can also work independently.
• Adaptable and proactive in addressing HR and payroll challenges.

Remuneration:

• Market-related salary (negotiable based on experience).
• Benefits include: MIBCO Provident Fund, 13th cheque, and company medical contributions (if applicable).