HR Officer / Generalist

SUMMARY:
HR Officer / Generalist required in Durbanville for a manufacturing company. Office based full day position. Position available from Jan/Feb 2025. Experience with PaySpace preferred.

POSITION INFO:
Minimum Requirements:

• HR Diploma or Degree
• More than 4 years HR Generalist experience
• Computer literate
• Knowledge of Acts, Government Regulations, Industrial and Labour Relations and CCMA proceedings
• Exposure or experience with PaySpace software

• Managing the entire hiring process.
• Advertising positions internally and externally.
• Receive and administer CV’s / applications.
• Short listing applicants according to minimum requirements.
• Schedule interviews, liaise with department/line managers.
• Conduct relevant employment tests and analysis.
• Issuing “Letter of Regret” to unsuccessful applicants.
• Issuing “Offer of Employment Letters” to successful applicants.

• Completing and issuing Employment Contracts, Standard Conditions of Employment, Behavioural Code, Company Vision and Mission, Job Descriptions and SOP’s.
• Collect all personal information; copies of ID, Drivers Licences, Income Tax, Banking details etc.
• Registration of employees on the time and attendance system.
• Registration of employees on relevant benefit funds (Liberty, MIBFA & Discovery)
• Issuing EEA declaration forms

• Identifying cause of absence from post absence forms.
• Monitoring and analysing absenteeism patterns, counselling employees.
• Keeping accurate attendance records.
• Check leave balanced before issuing leave forms.
• Ensure the leave register is accurately maintained.
• Record manual timesheets.
• Compile weekly and monthly summaries and distribute to department managers.
• Maintain and update Time and Attendance System

• Collect and collate payroll information from department heads and time and attendance system.
• Process and produce summary payroll reports for processing (Overtime, allowances, leave etc.)
• Administer / update employee records on payroll system – additions, terminations, salary adjustments and personal detail changes.
• Process monthly payroll records and produce payslips.
• Handle staff queries regarding payroll

• Investigating alleged misconducts by gathering information.
• Interpreting the type of misconduct and severity thereof.
• Prepare all paper work to be issued – Discussions, Counselling, Warnings and Hearings.
• Arranging disciplinary hearings with Alex Paterson.
• Respond to and administer grievances in line with the grievance policy.
• Keeping accurate record of disciplinary processes - issued and lapse dates

• Conducting exit interviews upon termination of employment.
• Issuing Certificate of Service
• Issuing UI 19
• Finalise withdrawal documentation of provident/pensions funds.

• Assist and schedule performance reviews for new staff on contract or probation.
• Assist line managers and supervisors with annual formal performance reviews / staff appraisals.
• Review and improve systems to company needs.

• Equity Awareness Training to staff.
• Development of Employment Equity Plan in line with EEA.
• Schedule regular EEA committee meetings, document and minute.
• Ensure committee members are nominated and selected to represent the entire workforce.
• Submit annual employment equity reports

• Regular check on actions required because of changing company priorities.
• Regular check on legislation and statutory provisions.
• Change in HR practises and systems.
• Maintain HR information and payment systems.
• Amendments to policies, procedures and rules.
• Obtain and identify appropriate benchmarks for job descriptions, assist with writing thereof.
• Ensure training was provided on amended policies and procedures.
• Annual update of employee details and records.

• Flash training staff on company policies and labour laws.
• Arrange staff functions and team building events.
• Staff Birthdays and Service Awards.
• Co-ordinate and compile annual leave schedule at year end.
• Developing and amending Company’s Employee Policies and Procedure’s Manuals.
• Researching HR developments.
• Researching policies, procedures and rules.
• Compiling relevant consent forms when required.
• Compiling relevant company forms when required.
• Sit in on dispute meetings and compile and present minutes.
• Safekeeping and filing / archiving of employee and HR records.
• Ensure continuity of activities – i.e. EEA, Skills and Representative meetings