Human Capital Associate

SUMMARY:

A well-established agrochemical manufacturer is seeking a dynamic Human Capital Associate to independently coordinate, manage, and optimise Human Capital operational processes and administrative functions within the business, ensuring the consistent application of Human Capital policies, procedures, and governance frameworks. The role requires the incumbent to apply sound judgement, discretion, and problem-solving skills in the execution of Human Capital activities, acting as a trusted first-line Human Capital partner to Line Management and employees while escalating complex or high-risk matters to the relevant Human Capital Business Partner where required.

POSITION INFO:

Minimum requirements for the role:

• Must have a National Senior Certificate with a post matric tertiary qualification in Human Capital (Diploma or equivalent)
• Minimum 3-5 years’ Human Capital administration or coordination experience, with demonstrated ability to operate independently
• Sound working knowledge of Human Capital policies, procedures, systems and legislation
• High attention to detail with the ability to interpret and apply policy consistently
• Must be in possession of a valid driver’s license, have own reliable transport and be medically fit to drive

• Taking ownership of end-to-end Human Capital operational delivery for the area of responsibility, ensuring accuracy, compliance, timeliness, and continuous improvement across recruitment, onboarding, offboarding, payroll input, employee lifecycle administration, labour processes, Human Capital systems support, and other Human Capital activities.
• Operating with a high level of autonomy, making routine and non-routine operational decisions within defined policy and governance frameworks, and providing informed recommendations to the Human Capital Business Partner and Line Management.
• Providing comprehensive recruitment support to Line Management and exercising independent judgement in the coordination and execution of recruitment activities.
• Independently managing and executing end-to-end recruitment processes, from job requisition initiation to the appointment of successful incumbents.
• Ensuring completeness, accuracy, and policy alignment of all recruitment activities.
• Ensuring timeous turnaround times.
• Maintaining and distributing vacancy tracking reports and proactively following up with Line Management regarding progress and delays.
• Facilitating background checks, medicals, and psychometric assessments where applicable, and providing informed feedback to Line Management and the Human Capital Business Partner.
• Submitting letters of offer in accordance with approved terms, conditions, and applicable policies.
• Ensuring all recruitment documentation is accurately recorded, filed, and archived on relevant systems.
• Monitoring recruitment activities for compliance with company policies, legal requirements, and governance standards, and proactively identifying and addressing deviations.
• Escalating non-compliance, risks, or exceptions requiring higher-level intervention to the Human Capital Business Partner.
• Assuming accountability for the onboarding and induction process for new employees within South Africa operations.
• Coordinating and conducting inductions, ensuring new employees receive accurate, complete, and timely onboarding information and documentation.
• Ensuring the timeous completion of onboarding packs on the system.
• Verifying onboarding packs for compliance with Human Capital policies and escalating discrepancies where required.
• Partnering with Line Management to ensure effective integration of new employees into the business.
• Managing the administration and governance of employee expense floats, ensuring compliance with policy requirements.
• Coordinating documentation, annual acknowledgements, recoveries, and payroll deductions in line with company procedures.
• Liaising with Finance and Salaries departments to ensure accurate reconciliation and closure of float-related matters.
• Taking ownership of the administration and governance of employee fleet cards in line with company policy and approved eligibility criteria.
• Coordinating the application, activation, amendment, and cancellation of fleet cards, ensuring appropriate approvals and supporting documentation are in place.
• Maintaining accurate and up-to-date fleet card records, including allocation, limits, and employee acknowledgements.
• Liaising with Finance, Line Management, and service providers to resolve fleet card queries, discrepancies, and exceptions.
• Monitoring compliance with fleet card policies, identifying misuse or irregularities, and escalating concerns in line with governance requirements.
• Ensuring all fleet card documentation is accurately filed and readily available for audit purposes.
• Independently managing the Human Capital exit process for resignations, retirements, and contract terminations.
• Assessing and calculating recoverable amounts related to relocation, study assistance, or other contractual obligations.
• Liaising with Salaries and Finance departments to ensure accurate deductions and payroll processing.
• Ensuring all exit activities are completed, including exit medicals, return of IT assets, cancellation of access, exit documentation, approvals, and system updates in an accurate and timeous manner.
• Managing monthly payroll submissions, ensuring accuracy, completeness, and compliance with deadlines.
• Verifying Salary Variance Reports against submitted inputs and resolving or escalating discrepancies appropriately.
• Managing outsourced contractor and labour broker payroll processes, including reconciliations, purchase orders, and invoice verification.
• Maintaining accurate payroll and reconciliation records for audit and governance purposes.
• Serving as the first point of contact for Human Capital operational queries and providing accurate advice and guidance to employees and Line Management.
• Logging, tracking, and resolving requests on the internal system within agreed service levels.
• Applying judgement in resolving queries and escalating complex or sensitive matters to the Human Capital Business Partner.
• Supporting delivery of the Human Capital calendar and ad hoc projects as required.
• Ensuring data integrity and effective document management across all Human Capital records.
• Supporting audits by responding to internal and external audit requests related to areas of responsibility.
• Actively contributing to the continuous improvement of Human Capital processes and systems.
• Maintaining confidentiality and upholding governance, compliance, and ethical standards at all times.
• Managing the Human Capital components of BBBEE administration for South Africa operations.
• Capturing, maintaining, and validating all BBBEE-related Human Capital data on relevant systems, ensuring accuracy, completeness, and compliance with legislative and verification requirements.
• Proactively liaising with internal stakeholders, including Finance, Training, Payroll, and Line Management, to obtain required supporting documentation within prescribed timelines.
• Exercising judgement in assessing the adequacy, relevance, and compliance of supporting documentation prior to submission and audit.
• Maintaining structured and auditable BBBEE records, ensuring all evidence is appropriately filed and readily available for verification purposes.
• Monitoring compliance status, identifying risks or gaps timeously, implementing corrective actions where required, and escalating material risks to the Human Capital Business Partner.
• Acting as the primary point of contact during BBBEE audits for Human Capital-related elements, ensuring audit readiness and minimising non-compliance findings.