Office Manager

SUMMARY:
Our client a well-established manufacturing company is urgently looking to employ an experienced Office Manager at their organization.

POSITION INFO:
Job Description:
The Office Manager will be responsible for overseeing reception and office administration, HR and payroll support, procurement, financial processes, and special projects to ensure efficient organisational operations

Location: Wynberg, Sandton

Requirements:

• Must have a suitable diploma or degree in Business Administration, HR, or a related field
• Must have a minimum 5 years' experience in office management, or administration with staff management
• Must be fluent in Afrikaans (non-negotiable)
• Knowledge of BCEA and Labour Relations Act will be an advantage
• Must be able to do payroll.

• Supervise, guide, and support the Receptionist
• Ensure effective access control for staff using the biometric system
• Maintain a professional and well-managed reception area

• Prepare customer application forms for approval and sign-off
• Create, maintain, and update customer accounts
• Process and issue invoices for repairs and sales
• Assist with debt collection activities

• Collect, capture, and process supplier invoices in line with company procedures
• Assist with monthly supplier reconciliations
• Create and maintain supplier accounts
• Ensure compliance with procurement policies and financial controls

• Manage the full employee lifecycle, including onboarding, timekeeping, and record management
• Maintain and support the disciplinary code and HR policies
• Use the biometric system to calculate hours worked
• Calculate monthly commission payments

• Maintain a positive working relationship with the landlord
• Ensure company vehicles are scheduled for servicing and general upkeep
• Maintain and update office equipment and electronics
• Coordinate with relevant stakeholders to maintain the building’s interior and exterior

• Maintain office supplies, including stationery and refreshments
• Produce office and operational reports within required deadlines
• Support the Board with governance-related documentation and reporting
• Work closely with finance to support budgeting, expense tracking, and financial reporting
• Conduct investigations and ad hoc projects as directed by Management