Office Manager / Bookkeeper

SUMMARY:
Office Manager / Bookkeeper - East Rand, Gauteng

We are seeking a detailed-orientated and experienced Office Manager with strong bookkeeping skills.
The ideal candidate will be required to manage the full bookkeeping function up to Trial Balance level within a technical / project-based environment. The successful candidate will be responsible for supplier and subcontractor accounts, intercompany transactions, reconciliations, and maintaining accurate financial records across multiple entities.

Bookkeeping & Financial Administration:

• Maintain accurate accounting records up to Trial Balance
• Process daily financial transactions and journal entries
• Perform bank reconciliations and GL reconciliation
• Prepare month-end schedules and assist with management accounts
• Ensure all financial records are maintained in accordance with company policies and accounting standards
• Manage company payroll processes,

• Manage daily office operations
• Answeering client calls and coordinating communication
• Scheduling technicians and installation teams in line with MD's requirements
• Assist with organising job cards, site files, and project documentation
• Tracking ongoing installations and maintenance jobs
• Overseeing the quotations, invoices, and purchase orders
• Track labour, materials, subcontractor and other costs
• Investigate costing variances and discrepancies

• Manage supplier accounts and reconciliations
• Process supplier invoices and payments
• Liaise with suppliers and subcontractors regarding queries and statements
• Ensure timely and accurate payment processing
• Maintain proper supporting documentation

• Process and reconcile intercompany loans, charges and recoveries
• Maintain accurate intercompany balances across related entities
• Assist with intergroup invoicing and reconciliations
• Resolve intercompany discrepancies timeously

• Assist with audit preparation and supporting schedules
• Ensure VAT and statutory records are correctly maintained
• Maintain confidentiality of financial information

POSITION INFO:
Minimum Requirements:

• Diploma or Certificate in Bookkeeping, Accounting or Finance
• Minimum 4-5 years bookkeeping experience to Trial Balance
• Previous experience in a technical / project based industry preferred but not essential
• Experience with Intercompany accounting
• Proficient in Pastel / SAGE / MS Office - Intermediate Excel
• Strong attention to detail and accuracy
• Good organisational and communication skills
• Ability to work independently and meet deadlines

• Experience with accounting packages / MS Office
• Knowledge of VAT and Payroll processes
• Experience working with multiple entities / group companies
• Degree or N6 Financial Management

• Highly organised and dealine driven
• Analytical and problem-solving mindset
• Trustworthy and discreet with confidential information
• Strong team player with a positive attitude