Payroll Manager

PURPOSE

To ensure correct, accurate and timeous payment of salaries and payroll related third party payments and to supervise the payroll admin staff.

KEY RESPONSIBILITIES

• Perform audit checks and run variance reports to ensure that all input received is captured correctly on the payroll system.
• Compile leave liability report and process forfeited leave on system monthly.
• Upload electronically 3rd party payments on a monthly basis i.e. files received from Q-Link.
• Upload vendor and EFT files as received from Swicon360 into Fihrst Connect Scheduler.
• Reconcile and balance vendor and EFT files according to the wage type statement drawn from the payroll.
• Upload files in Fihrst Connect Scheduler in order for Personnel Manager to authorize for payment by Finance department.
• Submit signed-off printed documents to Finance. Liaise with Finance Department in respect of the following: Timeous salary payment requests as per procedures set out, resolve disparities between General Ledger and Vendor Accounts referred by Finance.
• Generate meaningful reports related to all of the above.
• Develop and implement control systems and processes necessary for the payroll’s success.
• Proactive plan, organize and monitor all activities of payroll personnel. Correspond and liaise with banks as required from time to time regarding banking details, payments of salaries, bond payments and stop payments.
• Correspond and liaise with SARS with regard to IRP5 certificates and tax directives where difficulties are experienced or queries received.
• Ensures the submission of UIF applications to the UIF Fund offices.
• Ensure correct data generation to all pension and provident funds in connection with payment of benefits. Control the personnel filing system.
• Assist Personnel Manager in development of sound HR Practices. Co-ordinate and implement current and new staff benefits, e.g. loco, housing, salary increase, performance bonuses and 13th cheques.
• Arrange twice yearly formal long service award functions attended by the Managing Director including the preparation of certificates.0
• Ensures that new contracts and renewals are done monthly.
• Write letters on a monthly basis for long service, retirements, termination of contracts and forfeited leave to individual employees.
• Control stock levels of payslips and order when necessary.
• Draw reports on deductions in arrears and if necessary hand over to legal for recovery. Stop payments on Fihrst scheduler if necessary in order for specific employees not to be overpaid.

JOB REQUIREMENTS

Essential qualifications and experience:

• National Diploma in Payroll (NQF5) / National Diploma in HR (NQF 6) / National Diploma in Accounting (NQF 6)
• 5 years’ experience in HR Payroll; Payroll Accounting and Database Management and Supervision of payroll staff.
• 1 year in SAP HR PY.
• Valid Drivers License